7.0. SR 08-12-2002 - Laserfiche WebLink

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popular in the past and we planned to try restructuring them by changing days of the week, location or format and trying to run them again in the future. The facilities that the District currently pay rental fees for are parks, shelters, and Lions Park Center. They pay a rental fee of $15/hour for dog obedience classes at the Arena, compared to the regular $35/hour rate. The junior and senior high schools use Oak Knoll fields, Woodland Trails, Lions Park, and the Arena for various sports activities during their seasons at no charge. There is some volunteer work done at Woodland Trails during the ski season in exchange for a monetary fee. Currently, the only fee structure in place for parks and shelters is for residents vs. non-residents. The fees for Lions Park Center are in place at the request of the Lions as the facility was intended for local groups who do not have facilities of their own. Additionally, the City pays for lights and some of the maintenance items at the Adult Softball Complex. This facility is used on many weekends throughout the summer by local groups, some of which are affiliated with the schools, to host tournaments as a fundraiser. The money they raise helps pay for coaches, equipment, etc. We collect a small amount to offset our administrative expenses only. As you can see, there are very few rental expenses incurred by the District for use of City facilities. The rental fee for most of our programs would vary from $50 for an elementary school gym to $90 for a senior high gym and as you can see, most of our programs use multiple gyms. This additional fee as well as the other listed above would just about make it unfeasible to use a school facility for any programming. All program fees would need to increase by 2-3 times the current amount to cover these expenses. Open gyms would need to increase to over $10/person for 1-½ hours of open gym time. I believe that even if we tried to offer these programs at the increased fees, they would not run, as they would be too costly for people to participate. The other issue at hand is the cancellation policy. We typically cancel programs with low registration 3 business days prior to the start date. It is a very common occurrence for people to wait until very close to the start date before signing up for a program. 10 business days prior to the start would be too early for us to make a decision. This policy would force almost all programs scheduled for a District facility to cancel. If the policy is approved, we would need to decide what direction to take with our programming. Our options include: · Subsidizing these programs to keep them affordable for the public and trying to increase awareness of the needs of early registration. · Finding other facilities in the community that would meet our needs and be more affordable (this would be almost impossible for any programs requiring more than one gym). · Discontinuing all programs that would require use of a District facility and I would then recommend looking for other programs to take their place. Without a gymnasium, this will limit our ability to offer sports programming-especially for adults and would require a larger variety of the types programming we provide. I would like direction from the Commission regarding the proposed policy and am recommending that the Council be asked to express concern regarding the policy and the impact it would have to the City. The information I received from Pauline Knox at Community Education is that the School Board will be taking action at the next meeting. The School Board meets the 2nd and 4th Tuesday of every month so their next meeting would be July 23rd.