8.3. SR 02-18-2014 - Laserfiche WebLink

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City of Elk - Request for Action River O. To Item Number Mayor and City Council 8.3 Agenda Section Meeting Date Prepared by General Business February 18, 2014 Justin Femrite, P.E., City Engineer Item Description Reviewed by Nature's Edge Business Center Phase II Brian Beeman,Dir. of Economic Development Reviewed by Jeremy Barnhart,Deputy Director, CODD Action Requested 1) Approve a resolution showing the city's support and commitment in applying to the Business Development Public Infrastructure Program Grant (BDPI) through the Minnesota Department of Employment and Economic Development (DEED). 2) Approve up to $89,900 in professional service expenses, to Hakanson Anderson and Associates, Inc, for design and construction management services on Nature's Edge Business Center Phase II. Background/Discussion The EDA and City Council have reviewed, discussed, and approved the city moving forward in constructing Phase II of Nature's Edge Business Center in 2014 contingent upon receiving grant approval from DEED. The city is applying for$500,000 to help defray the costs of infrastructure for the project. The grant requires an adopted Local Government Resolution be included as part of the application. Upon approval of the required resolution, staff will finalize the application and submit it for consideration by DEED. In order to deliver construction of the project in 2014, the project design must begin now. Staff advertised a Request for Proposals soliciting for professional engineering services for the design and construction administration for this project. We received 4 proposals ranging in price from $89,900 to $149,858. After review and evaluation based on qualifications, experience,project approach and cost, staff recommends award to Hakanson Anderson and Associates, Inc. Hakanson Anderson had the lowest cost of all proposals received and successfully completed the same services for Phase I of Natures Edge Business Center, demonstrating their ability to complete these types of projects on time and on budget. Financial Impact The total financial impact is up to $89,900,including anticipated reimbursable expenses. This is a not to exceed fee based on providing full engineering services through construction of the project. If the anticipated grant funding is not secured and the Council desires to delay the construction to future years, the fees paid will be limited for design services completed. Attachments ■ Resolution P a w E n E o A T UREJ