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NORTHSTAR YMCA FOUNDER'S COMMITTEE MINUTES FOR MEETING OF JULY 17, 2003 MEMBERS ATTENDING: Ken Ebel,Pat Klaers,Rhonda Magnussen,Wendy Simonson,Ed Stoutenburg, Bill Helliwell,Nick Haidos, Ron Touchette,Keith Rosdahl, Joni Lawrence,New Member from Great River Energy—Winnie Klick, &Mary Eberley Meeting was called to order by Chair Helliwell at 7:10 AM. Agenda&Minutes for meeting of June 12, 2003 approved by motion—M. Eberley&2vd—P.Klaers. There was no Opening Thought as Tom McKinney not able to attend. COMMITTEE REPORTS: 1) Program Committee—Ken Ebel reported that Camp &Bike programs are proceeding well& attendance is good. Also discussed possible unpaid position for"Volunteer Coordinator" -Ken offered tentative Job Description. Will seek some guidance&comment from Mpls.Y staff to proceed with establishing this position. 2) Communications Committee—Ed Stoutenburg reported we are very short on volunteers for the Sherb. Co. Fair booth. Joni Lawrence has been making calls,but not many volunteers available or willing. Will contact Kathy&Chad to see if more support can be secured from Mpls. Staff. Also expressed need for small funding source or budget for promotions and communications. 3) Strategic Planning Task Group—Ron Touchette discussed need to postpone further recruitment until fall. So far, we have only two commitments for the"Blue Ribbon"group, summer is difficult time to recruit,and we may need some additional clarification from Robie Wayne or other Y staff as to roles, plans, etc. More local support is necessary,may have to re-think the list of possible candidates, and will surely have to expand the list of candidates. Also noted need for possible budget for meeting expenses. 4) Facility&Finance Committees have not met. BOARD CHAIR REPORT&DISCUSSION ITEMS: I) Family Night—scheduled for 8/27/03 from 6-8PM @ Lion's Park. Partnering with ER Park&Rec, YMCA to serve meal. Volunteers needed for this event—excellent venue to promote YMCA&plans to community. 2) Senior involvement—advocated the addition of coordinator to help include seniors in YMCA support &involvement. 3) Founders' Campaign—recommends active recruitment of additional members. In general,many more volunteers needed to be successful at campaign as well as other programs. 4) Finance—Discussed need for"petty cash"fund &/or budgets for various committee activities. Considerable discussion followed regarding fmances,budgets, how funds would be handled or managed,by whom, etc. The methods of handling funds for committee activities,receipt of solicited funds,is not clear. Chair Helliwell will write a letter to Mpls.Y for clarification of reporting structure,separation of funds from other Y facilities, checking accounts,non-profit status,etc. It was agreed that we must know and understand this prior to soliciting funds from the community. Also discussed the need for Budgets&operating funds for committee work. It was determined that at least a tentative operating budget is required,to provide some structure and direction. Nick Haidos will make contact with members to get input&will prepare tentative operating budget for discussion at the next meeting. After additional discussion, Rhonda Magnussen made a motion to challenge each committee member to either solicit or donate$100 each,to help fund planning, committee&other small needs. Mary Eberley seconded the motion. Each member should come to the next meeting prepared to provide the$100 donations to our preliminary budget and operating funds. The funds can be deposited at