8. PRSR 07-09-2003 - Laserfiche WebLink

Home Browse Search

• We advertised our event at the local schools only and had 150-200 people attend. Joseph indicated at the last Park and Recreation Commission meeting that he planned to advertise this on a local rock station and was bringing bands from the Minneapolis area. I see a potential for a much larger crowd to attend. He has mentioned to our office that he is checking on being able to use the high school parking lot for parking,which would also indicate to me that he expects a much larger crowd. Our parking holds about 50 cars and most people do not drive alone to an event of this type. Additionally,he told an employee at Main Street Music that he expected 1,000 to 1,500 people to attend. When I asked him about this, he said he was just kidding. I believe that based on his looking at additional parking and the comment he made at Main Street Music;the potential is there for considerably more than 200 people. • Joseph has indicated that it will cost him, at this point, about $1,800 to put on this event. He has indicated that he believes he will be able to recoup his costs and also be able to make a sizeable donation to the city. I am not sure how that would happen with the 50-200 people he said he anticipated attending and I have asked him about it and he really hasn't been able to give me an answer. • I am concerned about parking with the bands, equipment, and people attending the event. We have problems at every event we've done at the Bandshell with people parking on the grass and refusing to move their cars. We have had to threaten to tow them to get many of them to move. • Two of the bands that I have been told are planning to play are not allowed at Emporium due to foul language and not being willing to follow policies. I do not know what other bands are playing. • I do not believe that one portable toilet is enough for this event and I believe that there may be a considerable amount of garbage from the event. Staff recommends: • A fee to be determined by the Park and Recreation Commission. • The maximum deposit of$500,to be kept if policies are not followed or the event ends up being different than what is mutually agreed on. • At least one paid officer for the entire event at $50/hour (cost is per officer). I believe that the police department will prefer at least two be on staff at all times. • An extra portable toilet, arranged for by the city,paid for in advance by Joseph. • A decibel level that the sound system may not exceed as determined by the police department. • A number of attendees the event cannot exceed as determined by the Park and Recreation Commission. • Joseph is responsible for removal of their garbage from the park.