06-24-2002 CC MIN - SPECIAL - Laserfiche WebLink

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City Council Minutes June 24, 2002 Page 3 Councilmember Dietz reiterated that he would like to see how many other cities are using this tool. He stated that he felt the use of TRF was too arbitrary and that he does not see it as a valuable tool. 5.2. Discuss Public Safety Construction Bids 5.3. 5.4. 5.5. City Administrator Pat K_laers updated the Council on the bid opening for the public safety and city hall/utility projects. He noted that at this point, the public safety facility is about $620,000 over the funding level available. Pat indicated that the options to close the budget gap include downsizing of the building, redesigning some of the building systems, and identifying additional funds. Discussion was held regarding the possibility of eliminating the upstairs police station shell, which would save about $165,000. The City Administrator informed the Council that the building contingency could be reduced from 6% to 4%. The City Administrator noted that the bids came at or below the projection for the Geothermal system. Councilrnember Kuester introduced 4 representatives of Econair to explain the logistics of the Geothermal system. The Council discussed the $620,000 overage and indicated that the City should stay at the original project amount of $7 mill/on. The Council concurred that this would include the possibility of not building the second level shell. Discuss City Hall/Utilities construction Bids The City Administrator indicated that construction estimate for this project was in the $2.8 mill/on range. He noted that the project is slightly above $3 mill/on and does not include the new roof which w/Il cost about $250,000 - $300,000. The increase is due mainly to adding the basement to the project. The City Administrator indicated that the new roof would have to take place regardless of the remodel/expansion. The City Administrator recommended that the project move forward as designed. He stated that internal loans might be necessary to make the project cash flow but that the project should be paid off by the end of 2004. The Council concurred with the Administrator's recommendation. Consider Resolution Awarding Contract for Orono Parkway Improvements City Engineer Terry Maurer indicated that the City has tabulated the bids for the modifications to the Orono Parkway median adjacent to the City Hall Site. He noted that the bids came in much higher than estimated. He explained that the reason the bids were high was due to the removing of the existing lights including the bases, and reinstalling new bases, conduit and electrical wiring. Terry Maurer suggested that the Council consider removing the lights altogether and not replacing them due to the cost involved. The Council concurred. The City Engineer indicated that he would bring the issue back to the City Council on July 8, 2002. Consider Approval of Mn/DOT Signal Agreement for TH 10/Waco Street Intersection City Engineer Terry Maurer reviewed the Traffic Signal Agreement prepared by the Minnesota Department of Transportation for the signal system installation at the intersection of Trunk Highway 10 and Waco Street. He noted that the signal would be 50 percent funded by the City and 50 percent funded by Mn/DOT.