8.1. SR 12-16-2013 - Laserfiche WebLink

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City of Elk=' Request for Action River To Item Number Mayor and City Council 8.1 Agenda Section Meeting Date Prepared by General Business December 16, 2013 Tim Simon, Finance Director Item Description Reviewed by 2013 Budget Amendments Cal Portner, City Administrator Reviewed by Action Requested Approve by motion the budget amendments as proposed. Background/Discussion Budget amendments are presented to the City Council each December in accordance with the City Financial Management Plan. The Financial Management Plan section regarding the operating budget section states as follows: The budget shall be adjusted as needed to recognise significant deviations from original budget expectations. The council shall consider budget amendments each December. Budget amendments are intended to recognise changes made by the council during the year, to reflect major revenue and expenditure deviations from budgeted amounts, and to consideryear--end budget requests. Budget amendments are not intended to create a budget that matches budgeted revenues and expenditures to actual revenue and expenditures. Administrative budget amendments may be made throughout theyear by department directors to adjust line item budgets within their department as long as the total departmental budget does not change. These line item budget changes exclude personal service and capital outlay categories. Administrative budget admendments must be requested in writing and approved by the City Administrator and Finance Director. During the course of the year,the City Council approves items which are not included in the adopted budget. Some of the expenditures are authorized to be taken out of the Council Contingency budget. Also during the course of the year, a grant may be received or another revenue source identified in which case both the revenues and expenditures are approved. Department Directors make administrative adjustments as allowed by the Financial Management Plan. All of these items are incorporated into the year-end budget amendments presented to the Council for approval. Expenditure amendments are proposed for the following items. 1. Additional hours for payroll clerk to implement timekeeping approved on March 18, 2013 ($10,300). 2. Planning Manager hired as Deputy Director of Community Operations and Development, reallocated budget from Planning to Community Development ($76,450). 3. Additional senior center program expenditures offset by additional program revenue ($7,300). 4. Agreement approved with school district to install city water as backup on Oak Knoll fields approved on August 20, 2012,project completed in late 2013. Additional utility costs ($13,300). P a w E R E U 6 Y NaA f RE]