7.1. SR 12-02-2013 - Laserfiche WebLink

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City of Elk=, Request for Action River To Item Number Mayor and City Council 7.1 Agenda Section Meeting Date Prepared by General Business December 2, 2013 Michael Hecker, Parks and Recreation Director Item Description Reviewed by Agreement and Donation to Install Athletic Field Cal Portner, City Administrator Lighting at Oak Knoll Athletic Field Complex Reviewed by Tim Simon, Finance Director Action Requested • Adopt by motion an agreement between the City of Elk River and the Elk River Youth Football Association and the Elk River Youth Lacrosse Association to donate $73,000 to install athletic field lighting at the Oak Knoll Athletic Complex. • Adopt by motion a resolution acknowledging the $73,000 in contributions from the Elk River Youth Football Association and the Elk River Youth Lacrosse Association. • Adopt by motion a budget amendment to reallocate a 2013 budgeted transfer from the Municipal Liquor Store fund to the Ice Arena and to amend to the Park Improvement fund in the amount of$92,000 Background/Discussion The project to install athletic field lighting for football and lacrosse has been a discussion item for staff and the Parks and Recreation Commission for the past six months. The Elk River Youth Football Association and the Elk River Youth Lacrosse Association have joined efforts to donate $73,000 to the city for the installation of athletic field lighting. The donation makes up 54.1% of the estimated project cost. Both organizations have stressed the need in Elk River for an additional field with lights. The city currently has one field with lights at YAC (Youth Athletic Complex). The project was reviewed at the November 4, 2013, City Council work session. The total cost for the project to install athletic field lighting at the Oak Knoll Athletic Complex field #10 in 2014 is estimated at $135,000. This includes electrical and irrigation upgrades needed to develop an improved lighted field at Oak Knoll. The attached agreement and resolution were reviewed by City Attorney Peter Beck. City Council explored some funding options at the November 4 work session and consensus was to use a budgeted transfer from the Municipal Liquor Store fund to the Ice Arena that will not be needed in 2013, and amend the transfer to the park improvement fund for the funding gap between the cost and the donations. The funding gap in 2014 will be $92,000. Next steps: Staff will solicit bids and quotes and will be bringing back this project for City Council approval early in 2014. P a w E A E U s r NaA f RE]