08-19-2003 ICE MIN - Laserfiche WebLink

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tee Anna Commission Minutes August 19,2003 Page 2 APPROVAL. COMMISSIONER TVEITE SECONDED THE MOTION. THE MOTION CARRIED 6-0. 6. Ice Usage Update Arena Manager Rich Czech reviewed the actual ice usage from September 2002 through March 2003 and the tentative ice usage from September 2003 through March 2004. Rich noted that many of the hours for March are not scheduled yet because the groups did not want to be locked into ice time they may not need. It is anticipated that as the season begins, the groups will begin to buy ice time for March which will add an additional 175-200 hours to the total number of hours sold for the season. Mr. Czech noted that the school district is now beginning the majority of their afternoon practices at 2:50 p.m. instead of 3:10 p.m. This allows more primetime hours to be available for rent because the last hour of the night is twenty minutes earlier than last season. City Administrator Pat IQaers asked when open skating time had been set aside. Mr. Czech stated that time will be set aside for open skating on Sundays when the schedule permits. 7. Rink Floor of the Barn Arena Manager Rich Czech stated that the Barn floor is in need of being replaced. He stated that the chance of the floor giving out in the fall when the ice is being installed is getting higher every year and if this were to happen the arena would lose revenues due to lost ice rental time. Rich indicated that he would like the Commission to have a plan in place for the floor's replacement. City Administrator Pat Klaers indicated that there should be money available in 2005 from the government buildings reserves if the Council chooses to designate it for the floor replacement. Mr. Klaers stated that another possibility would be to do internal loans (by way of using the liquor store funds and/or NSP reserve) and replace the floor in 2004 because there is no telling if the floor would last until 2005. Mr. IQaers expressed concerns about lost ice time if the floor were to break during the skating season. The Commission discussed the options of having partnerships in this project, raising ice time rates, and adding surcharges to ice hours. After discussion, it was the consensus of the Commission to look at having the city fund this project alone and save the partnerships for other projects.The Commission also decided against raising ice rates or adding surcharges to pay for the project. Mr. IQaers questioned if the City Council approved the floor replacement for 2004,would that be enough time to have the project completed by fall of 2004. He stated that there is money set aside in equipment reserves for the ice arena and these funds could be used to begin preliminary work (i.e. soil borings, etc.). COMMISSIONER HALGREN MOVED TO RECOMMEND TO THE CITY COUNCIL THAT FUNDS BE ALLOCATED FOR THE REPLACEMENT OF THE BARN FLOOR IN 2004 BUT THAT IN THE MEANTIME, FUNDS BE ALLOCATED TO BEGIN PRELIMINARY WORK ON THE PROJECT.