3. ERMUSR 09-21-2004 - Laserfiche WebLink

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Page 2 Joint meeting of the Elk River City Council and Elk River Municipal Utilities Commission August 25, 2004 2.3 SAC and WAC Fees for Downtown Redevelopment Projects and General Update on Status of Parking Lot Expansion Plans/Utilities Building Removal Cathy Mehelich updated everyone on the downtown project. First was the discussion on the deferred payment for the SAC, WAC,and Jackson block land purchase with payback from TIF being spread over an estimated 20 year span at 5% interest. It was the consensus that the funds will first be applied to the SAC and WAC fees until they are paid off, then remaining payments will go to payback of the Jackson block land. Pat Klaers said the demolition of the old Utility building is contingent on the redevelopment project moving forward. Bryan Adams asked if it was necessary to keep the utilities on through the winter. Pat Klaers felt that until the final development agreement is signed the utilities should stay on. Terry Maurer is making plans for the parking lot improvements with construction starting spring of 2005. Terry Maurer will be meeting with businesses and the downtown group before final plans are made. With the demolition of the old Utilities building and the closure of King Avenue, the available parking area will be increased, with possible parking ramp in the distant future. Cathy Mehelich estimated the downtown area project to be in the $300,000 to $350,000 range which included the demolition of the old Utilities building. Motion by James Tralle to accept deferred payment of the WAC fees. John Dietz seconded the motion. Motion carried 3-0. Motion by Paul Motin to accept deferred payment of the SAC fees. Dan Tveite seconded the motion. Motion carried 4-0. 2.4 City Mechanic Program John Dietz asked how the mechanic program is working with the Utilities and the City. Phil Hals responded that things were running ring smoothly. The city maintenance records for their equipment and the remote reader on the fuel pump keeps track of the mileage and flags when it is time for maintenance check. They also do oil analysis on their equipment to find out if there are hidden problems. John Dietz asked about the possibility of installing a remote reader at the Utilities location. Glenn Sundeen indicated Phil Hals estimated the cost would be around $8,000 to $10,000. John Dietz questioned Glenn Sundeen on the inspections the Utilities crew do when changing the oil on their trucks. Glenn Sundeen said they do a daily inspection on their trucks required by MNDOT. It was asked if the City and Utilities could use the same maintenance form to keep on file for each vehicle and then also do an oil analysis on the heavy trucks. John Dietz commented on the inability for the City to work on the hydraulics of the line trucks and he asked if the City could send someone to school. Bryan Adams suggested the possibility of getting a loaner vehicle when dropping off a vehicle. Phil Hals responded that there is a vehicle available if needed. 2.5 Future Sites for Water Facilities Bryan Adams updated the Council members and Commissioners on the future water sites to meet the growth of the city water demands. City indicated the vacant land across from City Hall may be used as a future well site if it does not interfere with future buildings. The Utilities and City staff have been working well together on the future planning of the required areas. No further action taken.