5.2. ERMUSR 01-13-2004 - Laserfiche WebLink

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Howard R. Green Company p Y November 7, 2003 File: 230000M-0325 Council Member John Dietz City of Elk River 13065 Orono Parkway Elk River, MN 55330 RE: MNDOT LIGHTING AND SIGNAL AGREEMENTS Dear Council Member Dietz: As you requested, I have pulled out and copied the agreement between MnDOT and the City of Elk River for the fencing and lighting project along Trunk Highway (TH) 169 and the four latest signal agreements. These would cover the intersections of TH 10 and Waco Street; TH 10 and Joplin Street; TH 169 and 197th Avenue; and TH 169 and 193w Avenue/Jackson Road. I have highlighted the sections that pertain to maintenance required by the City. In the fencing and lighting agreement for TH 169, this portion of the agreement is located on pages 10 and 11. Generally, it states that the City is responsible for maintaining the fence and the right-of-way area located outside of the fenced area. With regard to the lighting standards, the City is responsible for electrical energy and all maintenance including, but not limited to, the re-installation of knocked down poles, wiring repair, and replacement of luminaires. All four of the signal agreements generally state the same thing relative to the City's responsibility. They all state that the City will at its own expense maintain the luminaires and all of its components, including replacing the luminaire when necessary; re-tamping of the traffic signal; advance warning flasher and street lights; and finally, clean and paint the signal, advance warning flasher, cabinet, and luminaire mass arm extensions. MnDOT is responsible for all other maintenance and operation costs. I could find nowhere in the signal agreement where it states who will determine when a signal needs painting. I did not look for any other signal agreements, because I believe they would all state approximately the same thing as the four I have provided. I looked briefly for but could not locate a lighting agreement for the light standards along TH 10. I would expect that the language in the agreement relative to the City's responsibilities would be very similar to the TH 169 agreement. If you would like, I can pursue the TH 10 lighting agreement with MnDOT to see what they have in their files. Lir-110703-Dietzdoc 1326 Energy Park Drive • St. Paul, MN 55108 • 651/644-4389 fax 651/644-9446 toll free 888/368-4389