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City of <br /> Elk=' Request for Action <br /> River <br /> To Item Number <br /> Mayor and City Council 4.3D <br /> Agenda Section Meeting Date Prepared by <br /> Consent September 3, 2013 Jessica Miller, Executive Secretary/Deputy City <br /> Clerk <br /> Item Description Reviewed by <br /> Special Event Permit—Elk River Hockey 5K Tina Allard, City Clerk <br /> Reviewed by <br /> Cal Portner, City Administrator <br /> Action Requested <br /> Approve by motion a special event permit to Elk River High School Hockey/Blue Line Club for a 5K <br /> walk/run scheduled for Saturday, October 12, 2013,with the following conditions: <br /> 1. The event planner is required to notify surrounding businesses, residents, and organizations. The <br /> city will provide a template of the notice that must be distributed. The city will also provide a list <br /> of the properties to be notified. The event planner must submit an affidavit that the notice was <br /> distributed. <br /> 2. Applicant shall be responsible for garbage clean up immediately following the event. <br /> 3. No paint allowed anywhere on trails. Chalk or cones may be used. <br /> 4. Applicant must contact Police Captain Ron Nierenhausen at least three weeks prior to event to <br /> arrange for police reserves. <br /> Background/Discussion <br /> Elk River High School Hockey/Blue Line Club is requesting to host a 5K walk/run on Saturday, <br /> October 12, 2013. Below is a synopsis of the request: <br /> • The 5K walk/run will begin and end at Elk River Arena <br /> • The event begins at 8:00 a.m. and goes until 11:00 a.m. <br /> • Elk River Hockey is anticipating 80-100 participants,volunteers, and spectators. <br /> Financial Impact <br /> N/A <br /> Attachments <br /> • Route map provided by applicant <br /> • Salk route map <br /> P a w E A E U s r <br /> NaA f RE] <br />