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From: <br />iver Date: <br />Police Department Subject: <br /> <br /> Memorandum <br />Mayor and City Council <br /> <br />Thomas D. Zerwas, Chief of Police <br /> <br />August 19, 1998 <br /> <br />AUTltORIZATION TO tlIRE ADDITIONAL RECORDS <br />CLERK <br /> <br />This is to inform the city council of a need for an additional Records Clerk. During the last few <br />years, we have experienced a significant increase in calls for service and officer initiated activities. <br />As a result of this, there has been a large increase in police reports needing to be typed, entered in <br />the State and in-house computer systems, and filed. Due to the work load, this has become <br />impossible to do in a timely manner in 1998. <br /> <br />In fact, we are presently about five (5) weeks behind on record entry. In the past few months, I <br />have authorized clerical staffto work overtime in an attempt to get caught up. However, we have <br />not made much headway. We also have a clerical person who will be absent on maternity leave in <br />the next couple months. This will further hamper our efforts to remedy this situation. <br /> <br />I am, therefore, requesting authorization to hire a records clerk as soon as possible, so this person <br />can be trained prior to our employee's maternity leave. At~er our employee returns from <br />maternity leave, the new records clerk would be working an evening shift in an uninterrupted <br />environment. I believe this would enhance productivity and make it possible for us to achieve <br />keeping police records current. <br /> <br />I will be in attendance on August 31, 1998, to discuss this further. If you have any questions, <br />give me a call. <br /> <br />TDZ/kma <br /> <br />13065 Orono Parkway · P.O. Box 723 · Elk River, MN 55330 · (612) 441-2324 · Fax (612) 441-8937 <br /> <br /> <br />