6. HRSR 08-05-2013 - Laserfiche WebLink

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• Must comply with the City's Public Purpose Expenditure Policy. • The amount reimbursed per person will follow the amounts listed in accordance with U.S. General Services Administration (GSA) standard per diem rates (www.gsa.gov) Advance Expense Check If requested, an advance expense check may be issued for estimated travel expenses. The advance shall be issued pursuant to Minnesota Statute 471.97. • A signed Reimbursement Request with receipts must be submitted within 30 days of travel. • The city shall determine the estimated travel expense amount to be advanced. • Any additional reimbursement due to the employee shall be paid by the city based on the receipts submitted. • Any refund due from the employee shall be paid to the city within 10 days of submission of the Reimbursement Request. The refund due from the employee shall be based on the actual receipts submitted. • All other provisions of this travel policy apply to determine the expenses eligible for reimbursement. Other • All reimbursements will be subject to tax as required by IRS regulations. • Only actual expenses for the employee shall be submitted and reimbursed. The employee is responsible for all lodging,meal, travel, and other expenses of anyone accompanying the employee. • By signing the Reimbursement Request, the employee acknowledges and agrees that all items included in the Reimbursement Request are legally eligible for reimbursement and meet all of the provisions of this travel policy and other applicable laws. Financial Management Policies Page 28