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'ity of <br /> <br />iver <br /> <br />Item 4.7. <br /> <br />MEMORANDUM <br /> <br />TO: <br /> <br />FROM: <br /> <br />DATE: <br /> <br />Mayor and City Council <br /> <br />Sandra Peine, City Clerk <br /> <br />August 17, 1998 <br /> <br />SUBJECT: Purchase of Optical Scan Voting <br /> Machines <br /> <br />The City has budgeted for the purchase of four optical scan voting <br />machines. Due to the necessity of a rule change by the Secretary of <br />State's Office, the City was unable to purchase the voting machines <br />until this time. Therefore, we will not be using the machines at the <br />Primary election but plan on having them available for the general <br />election. <br /> <br />The total dollar amount included in the capital outlay budget for the <br />purchase of four machines is $23,700. The machines cost <br />approximately $6,200 each excluding tax and shipping. The City will <br />receive a $4,000 reimbursement from Sherburne County for the <br />purchase of the optical scan voting machines. <br /> <br />There is a state law requiring cities to purchase optical scan <br />machines per the County Auditor's request. The County Auditor is <br />requesting the City to purchase the AIS-100 optical scan machines so <br />that they will be compatible with the central count system at <br />Sherburne County. This would preclude the city from going out for <br />bids as there are no other vendors that manufacture the AIS-100 <br />machine other than ES&S. <br /> <br />ACTION REQUESTED: <br /> <br />Council motion to authorize the purchase of four AIS-100 Optical <br />Scan Voting Machines from Election Systems and Software (ES&S), <br />at a purchase price not to exceed $24,800, excluding tax and shipping <br />with funding to come from the capital outlay budget. <br /> <br />\\elkriver\sys\shrdoc\council\votmach.doc <br /> <br />13065 Orono Parkway · P.O. Box 490 · Elk River, MN 55330 · TDD & Phone: (612) 441-7420 · Fax: (612) 441-7425 <br /> <br /> <br />