4.4. SR 07-15-2013 - Laserfiche WebLink

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City of Elk - Request for Action River TO ITEM NUMBER Mayor and City Council 4.4 AGENDA SECTION MEETING DATE PREPARED BY Consent July 15, 2013 Jessica Miller, Executive Secretary/Deputy City Clerk ITEM DESCRIPTION REVIEWED By Special Event Permit—Sherburne County Area United Way Tina Allard, City Clerk REVIEWED BY Cal Portner, City Administrator ACTION REQUESTED Approve by motion a special event permit to the Sherburne County Area United Way for the United We Dance event scheduled Saturday, September 14, 2013, subject to the following conditions: 1. A Certificate of Insurance naming the city as an additional insured must be received prior to the event. 2. Applicant must obtain property owner permission for the use of any private property. 3. The event planner is required to notify surrounding businesses, residents, and organizations. The city will provide a template of the notice that must be distributed. The city will provide a list of the property owners who must be notified. Event planner must submit an affidavit that the notice was distributed. 4. The applicant shall hire a private certified traffic control installer to supply and place all traffic control for the planned street closures as indicated on the attached Downtown Street Closure Plan. Street closures shall not be put in place before 11:00 a.m. the day of the event and removed by 8:00 a.m. the morning following the event. 5. Listed below are a number of certified firms that may assist with traffic control needs. (There may be other companies that are not listed.) ■ Geyer Rental—Traffic Division 320.253.9005 ■ United Rentals 763.428.1421 ■ Transignal763.241.0789 6. Tents must meet applicable state and fire building code requirements. No stakes shall be pounded into the pavement. Stakeless tents shall be used. Applicant is responsible for contacting the fire marshal at 763.635.1110 or 763.238.3489 to schedule an inspection prior to opening of the tents. 7. Outside food sales must comply with all Minnesota Department of Health rules and regulations. 8. No alcohol is allowed to be served by outside food vendors unless properly licensed to do so. 9. A Certificate of Liquor Liability insurance naming the city as an additional insured must be received prior to the event. If the certificate is not received,no beer garden will be allowed. 10. Alcohol must be limited to an area enclosed by fence with a secured, controlled access. A police officer must be on duty the entire time alcohol is served. Applicant is responsible for fees associated with police personnel on duty.Applicant must contact the Police Department (Captain Ron Nierenhausen 763.635.1202) to arrange for police services. 11. No tobacco or alcohol use allowed on park property. NaA f RE]