10.2. SR 06-17-2013 - Laserfiche WebLink

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City of Elk REQUEST FOR ACTION River TO ITEM NUMBER Mayor and City Council 10.2 AGENDA SECTION MEETING DATE PREPARED BY Work Session June 17, 2013 Cal Portner, City Administrator ITEM DESCRIPTION REVIEWED By Facilities Master Planning Study REVIEWED BY ACTION REQUESTED Discuss and consent to request for proposal for a facilities Master Planning Study. BACKGROUND/DISCUSSION The Council has approved Capital Improvement Plans that outline near-term improvements needed in a number of city facilities including the Elk River Ice Area,Activity Center,and Lion's Park Building. The Council has also discussed improvements needed to the Ice Arena to maintain operability and comply with federal environmental standards. The Olympic Rink has also had unplanned, emergency repairs to keep it operating. A Master Planning Study would review the feasibility of constructing a multi-purpose community recreation facility on one or more sites on existing city property. The facility would include, but not be limited to two sheets of ice and associated arena facilities, senior center,banquet hall space with full kitchen, and retail space. The Ice Arena mechanical and engineering study completed late last year confirmed the 10-year capital repairs require nearly$5 million in needed improvements to maintain the existing building. The required improvements do not include building updates to improve space, traffic flow or amenities commonly found in new arenas. The Activity Center is scheduled for replacement of its roof, f VAC and flooring at a cost estimated at $250,000. The building is open approximately 40 hours per week. Building configuration,lack of restrooms and lack of parking space are concerns for the building and limits further utilization. The Lion's Park also is scheduled for some repair work. The building is expensive to maintain and has very limited uses because of its size, configuration and lack of a commercial kitchen. Each of the capital repairs are currently funded in the Building Replacement Fund. The study would seek the funding gap after considering the use of intended repair/replacement funds, the sale of existing properties (Ice Arena and Activity Center) and new revenue from banquet facility rental and retail, potential grant funding for wetland mitigation/improvements, R22 refrigeration plant upgrades/replacement, energy savings from old buildings to the new facility, and potential new property tax revenue from repurposing the Activity Center to fund the new facility. NaA f RE]