8.4. SR 06-03-2013 - Laserfiche WebLink

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Elk REQUEST FOR ACTION River TO ITEM NUMBER Mayor and City Council 8.4 AGENDA SECTION MEETING DATE PREPARED BY General Business June 3, 2013 Tina Allard, City Clerk ITEM DESCRIPTION REVIEWED By Special Event Policy Cal Portner, City Administrator REVIEWED BY ACTION REQUESTED Adopt by motion the Special Event Policy. BACKGROUND/DISCUSSION On May 13, Council reviewed the draft Special Event Policy. The policy was created to balance public safety and quality of life needs but yet assist event planners in having successful events and create a sense of community. The policy will assist event planners and staff on working together though the event permitting process. Fees for special events will be reviewed this summer with Parks and Recreation Department fees and will be incorporated into the Master Fee Schedule for implementation in January of 2014. Enforcement of the policy will be performed by the Fire and Building Safety Department. They'll complete onsite inspections of permit conditions and public safety concerns. Policy Changes ■ 4 (a)Availability of Event Planner Prior to and During Event Staff is amendable with not having a requirement for the event planner to wear an ID before, during, and after an event. ■ 4(b)Information Station at Large Events Staff is amendable with a policy change to recommend that larger events have an informational booth at their event rather than making it a requirement. ■ 4(e)Provision of Space for City of Elk River Outreacb Activities This section has been removed. ■ 50 Publicity Resources Events will be advertised in the community calendar on the city website at the request of the event planner. The cable channel is not a community access channel but rather a government access channel. The channel has guidelines for the content that is allowed on the channel. N:\Public Bodies\Agenda Packets\06-03-2013\Final\x8.4 sr Special Event Policy.docx NA f RE]