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Elk REQUEST FOR ACTION <br /> River <br /> TO ITEM NUMBER <br /> Mayor and City Council 4.9 <br /> AGENDA SECTION MEETING DATE PREPARED BY <br /> Consent June 3, 2013 Suzanne Fischer, Community <br /> Operations and Development Director <br /> ITEM DESCRIPTION REVIEWED By <br /> Professional Services for Wastewater Treatment Facility Design Gary Leirmoe, Chief Operator <br /> REVIEWED BY <br /> Justin Femrite, City Engineer <br /> ACTION REQUESTED <br /> Approve by motion a professional services proposal for $880,050 from Bolton&Menk, Inc. for services <br /> associated with the design and construction management of the Wastewater Treatment Facility <br /> expansion. <br /> BACKGROUND/DISCUSSION <br /> Proposals for professional services associated with the design and construction administration for the <br /> Wastewater Treatment Facility expansion as detailed in the recently adopted Facility Plan,were received <br /> on May 16, 2013. Understanding this is a specialized project, staff solicited proposals from the firms who <br /> submitted proposals to complete the Facility Plan work in 2012. The firms have demonstrated success in <br /> previously completing design and management of wastewater treatment facility expansions. Two of the <br /> four firms declined to submit a proposal citing they do not have available staff to dedicate to the project. <br /> The proposals received were detailed with costs as follows: <br /> Proposing Firm Anticipated Fees (based on preferred design alternatives <br /> Stantec, Inc. $1,176,000 <br /> Bolton&Menk,Inc. $880,050 <br /> A staff committee consisting of Matt Stevens, Gary Leirmoe,Jeremy Barnhart,Justin Femrite,and myself <br /> reviewed the proposals. Staff unanimously recommends Bolton&Menk,Inc.,based on their detailed <br /> proposal, qualifications,understanding of the project, and their ability to act as the city's advocate to <br /> deliver the project in the most cost-effective manner. <br /> FINANCIAL IMPACT <br /> The proposed fees have been included in the budget for scheduled upgrades to the WWTF. The first <br /> task identified for the project is to refine the project budget and financing options. This task will be <br /> coordinated directly with the finance department and included in this year's CIP update. <br /> ATTACHMENTS <br /> ■ Bolton&Menk,Inc., Proposal <br /> P a w I R E D a T <br /> NATURE <br />