4.1. ERMUSR 05-14-2013 - Laserfiche WebLink

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Elk River Municipal Utilities 7.7 IPAD/TABLET DEVICE GUIDELINES 1.0 Purpose and Summary These guidelines pertain to ERMU employees and Utilities Commissioners who are issued a device purchased by ERMU. The purpose of these guidelines is to outline the responsibilities and care required for utilities-issued iPad or tablet devices. The devices are intended to be utilized by ERMU staff and Utilities Commissioners for the purpose of enhancing meeting workflow, reducing the use of paper agenda packet materials, improve staff efficiency, and to improve the timeliness of Utilities Commission, staff, and customer communication. 2.0 Utilities Use Issued devices are intended for professional use. ERMU does not maintain loaner devices, so users will be responsible for conducting meetings without a device in the event of a lost or misplaced device. • Devices shall be maintained in a suitably charged state during work hours. • Inappropriate media may not be used as a screensaver or background photo. • Devices will be secured with a minimum eight (8) digit numeric pass code. • Sound shall be muted at all times unless needed for instructional purposes. • Personally-owned music, games and apps may only be present on ERMU-issued device when using a personal Apple ID iTunes account. • In case a device is restored to its original condition, the user is responsible for restoring any personal content. • ERMU is not responsible for backing up personal related content. • Users may save work locally on the device. It is strongly recommended that users utilize the ERMU-designated online storage technology. • Information stored on the iPad or tablet device could be classified as public, private, or other data and is governed by the Minnesota Government Data Practices Act (MN Statute Chapter 13) and must be treated accordingly. Page 1 of 3