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City Council Minutes April 8, 2013 6. Work Session 6.1. German Heritage Festival Page 3 Mr. Portner stated this item has been added to the agenda in response to open forum last week at which Jennifer Mueller requested city financial and advertising support on behalf of the German Heritage Festival. Specifically, she requested that the fees for police services and for the use of Lions Park Center be waived. She also requested permission to extend use of the park for the event until 11:00 p.m. Mr. Portner explained that typically financial support for community events is requested through the Economic Development Authority. He added that the Parks and Recreation Commission waived the rental fees for Lions Park Center; however, traditionally, the city has not waived actual out of pocket expenses. He stated the group also requested advertising support. He explained that the event will be added to the community calendar on the city's website but stated staff is not recommending advertising on the city's other media outlets because it is not a city- sponsored event. Consensus of the Council was to deny the German Heritage Festival's request for financial support in excess of the park fees that have already been waived by the Parks and Recreation Commission. Consensus was also to deny the request to extend the time of the event until 11:00 p.m. due to the proximity of Lions Park to residential areas. 6.2. Financial Management Policies Update Mr. Simon presented his staff report. He reviewed the proposed updates to the public purpose expenditure, travel reimbursement, and fund balance policies. Mr. Simon explained that with the growth of the city and budget over the years, staff would like to discuss putting a minimum and maximum percentage on the fund balance amount. He stated staff is recommending a range of 45 -50 %. Mayor Dietz expressed concerns with raising the fund balance reserve. Mr. Simon explained that the range is flexible and staff would recommend adjustments to reduce the fund balance to within range if the balance exceeded the maximum percentage. The Council concurred with implementing a fund balance range between 40 -45 %. Mr. Simon reviewed other changes to the policy. He stated the final policy will come back on an upcoming consent agenda for formal approval. 6.3. Summer Office Hours Policy Mr. Portner presented his staff report. He stated that in response to the Mayor's suggestion for longer business hours for building inspections and permitting, staff suggests advertising extended permit and inspection hours on Mondays by appointment. He noted that specific language is not included in the policy as staff feels it is more appropriate to allow the Building Safety Division to set their own inspection schedule independent of the policy.