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Elk River <br /> Municipal Utilities UTILITIES COMMISSION MEETING <br /> TO: FROM: <br /> Elk River Municipal Utilities Commission Troy Adams, P.E. —General Manager <br /> John Dietz—Chair <br /> Al Nadeau—Vice Chair <br /> Daryl Thompson—Trustee <br /> MEETING DATE: AGENDA ITEM NUMBER: <br /> April 9, 2013 5.2 <br /> SUBJECT: <br /> Purchase Order Policy and Resolution <br /> BACKGROUND: <br /> The Elk River Municipal Utilities Commission previously approved the Purchase Order Policy <br /> 8.15 stating "Any purchased item(s) or service(s) over$250.00 must have a pre-approved <br /> purchase order number...Items or services under$250.00 may be purchased upon authorization <br /> of the Supervisor." <br /> DISCUSSION: <br /> The City of Elk River recently brought their Purchase Order Policy to the City Council to <br /> increase their purchase amount to $5,000.00. We would like to follow suit with the City and <br /> change our Purchase Order Policy to state that"Any purchased item(s) or service(s) over <br /> $5,000.00 must have a pre-approved purchase order number...Items or services under$5,000.00 <br /> may be purchased upon authorization of the Supervisor." <br /> In 2003 the Utilities Commission adopted a resolution authorizing a process for payment of <br /> claims. I've included this resolution for the Commission's review and consideration. <br /> ACTION REQUESTED: <br /> Staff recommends that the Elk River Municipal Utilities Commission approve this change to the <br /> Purchase Order Policy and approve the Resolution of the Board of Commissioners of Elk River <br /> Municipal Utilities Authorizing a Process for the Payment of Claims. <br /> ATTACHMENTS: <br /> • Purchase Order Policy 8.15 <br /> • Resolution of the Board of CommisPage sioners 1 of of 1 Elk River Municipal Utilities Authorizing a <br /> Process for the Payment of Claims <br /> POREREI Ir <br /> #b NATURE <br /> JI <br /> Reliable Public <br /> Power Provider P OW[Ri 0 i o S rnvr <br />