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Consequences to Field Use Permit Holders for Failure to Comply <br /> Failure of a Permit Holder to comply with this policy to the satisfaction of the <br /> City shall be cause for the City to impose suspend or revoke a Field Use permit <br /> and/or to assess fees and/or extended suspensions against responsible <br /> individuals and/or the Permit Holder. <br /> Confidentiality <br /> The City shall prescribe to the Screening Provider the data to be considered for each <br /> particular position and the requirements for passing the screening. Background <br /> screening results will be reported into a secure restricted-access database on a <br /> pass-fail basis. All information received as a result of the screening shall be treated <br /> as confidential private data on individuals and used or disclosed only in accordance <br /> with the Minnesota Data Practices Act and other applicable law. Generally, for <br /> volunteer and employment positions with the City, the screening results will be <br /> available only to the Recreation Manager and his/her background screening <br /> designee, the Parks and Recreation Director, the Chief of Police and the City <br /> Attorney. <br /> Permit Holders shall be responsible for maintaining the confidentiality of background <br /> check reports and related information as appropriate within their organizations and <br /> for identifying those persons who shall have access to the screening results. In all <br /> events, such information must be used solely for the purposes of compliance with <br /> this policy. <br /> Note is made that in limited circumstances, the City may have a legal duty to <br /> disclose such information to third parties, including government agencies. <br /> Securing and Retaining Screening Results <br /> The City of Elk River is responsible for securing the results of criminal <br /> background checks conducted pursuant to this Policy that are reported to the <br /> City in an electronic database and retaining them for the time period required by <br /> law, or seven years, whichever is greater. <br /> Disputes <br /> In the event an individual who has been subject to a background check under <br /> this policy wishes to dispute the information on which a background check <br /> report has been based, the individual must initiate such directly with the <br /> Background Check Provider (generally, SSCI). The City of Elk River shall not <br /> be responsible for conducting or participating in any such dispute. The <br /> resolution of any such dispute shall be governed by the federal and Minnesota <br /> Fair Credit Reporting Acts and other applicable law. <br /> 6 <br />