8.2. SR 04-15-2013 - Laserfiche WebLink

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V. DEFINITION OF TERMS 1. Non-profit youth organization is defined as groups or organizations that serve youth and maintain a non-profit status. Team rosters with individual participant addresses and telephone numbers shall be required by City staff to verify residency. 2. Youth status is defined as a person-ehgilAe under the age of 18 or a person eligible to participate in high school-sponsored events. 3. Field Use Permit is a document issued by the City Parks and Recreation Department through its field allocation process indicating that a specific organiz on has been approved to use a specific field location for a specific period of time. 4. Allocation is the process used by the Department to assign sports field{and facilities to recognized user groups for practice,games,tournaments and other recognized events. 5. Allocation meeting is a meeting held annually or as needed by the Department with recognized community sports organizations to receive requests for fields and facilities and to discuss,prior to allocation,the use of sports fields and facilities. 6. A recognized community sports organization is a sports organization that has submitted A the necessary materials as identified in Section IX of this policy and has been approved by the Department to participate in the allocation process. 7. Non-profit status. A non-profit organization is an organization that conducts business for a purpose "not involving monetary gain and paying no dividends to its members" as defined by the League of Minnesota Cities. To qualify=as a nonprofit organization, the organization must be recognized as a nonprofit by the Minnesota Secretary of State or must have received a tax exemption from the Internal Revenue Service under Section 501 (c) (3). ,�78.Sports Administrator is defined as a full time staff member in the parks and recreation department responsible to oversee the entire youth sports operation and ensures the Field Use Allocation policy and philosophy are clearly understood and followed. VI. FIELD USE PERMITS 1. Field Use 'V issued issued annually following the allocation process outlined in this policy. A permit is issued only after an allocation request has been made, the Department has approved all or part of the request, all required documents are submitted,proof of insurance has been shown, and a contract has been signed. A request does not constitute approval. 2. A field use permit will not be issued if there is any balance due for prior field use. 3. All field users must have a field use permit available for inspection by City staff and police during each use of a location. 5