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<br /> <br /> <br /> <br /> <br />Must comply with the City’s Public Purpose Expenditure Policy. <br /> <br /> <br />The amount reimbursed per person will follow the amounts listed in accordance with <br />U.S. General Services Administration (GSA) standard per diem rates (www.gsa.gov) <br /> <br />Advance Expense Check <br />If requested, an advance expense check may be issued for estimated travel expenses. The advance <br />shall be issued pursuant to Minnesota Statute 471.97. <br /> <br /> <br />A signed Reimbursement Request with receipts must be submitted within 30 days of travel. <br /> <br /> <br />The city shall determine the estimated travel expense amount to be advanced. <br /> <br /> <br />Any additional reimbursement due to the employee shall be paid by the city based on the <br />receipts submitted. <br /> <br /> <br />Any refund due from the employee shall be paid to the city within 10 days of submission of <br />the Reimbursement Request. The refund due from the employee shall be based on the <br />actual receipts submitted. <br /> <br /> <br />All other provisions of this travel policy apply to determine the expenses eligible for <br />reimbursement. <br /> <br />Other <br /> <br /> <br />All reimbursements will be subject to tax as required by IRS regulations. <br /> <br /> <br />Only actual expenses for the employee shall be submitted and reimbursed. The employee is <br />responsible for all lodging, meal, travel, and other expenses of anyone accompanying the <br />employee. <br /> <br /> <br />By signing the Reimbursement Request, the employee acknowledges and agrees that all items <br />included in the Reimbursement Request are legally eligible for reimbursement and meet all <br />of the provisions of this travel policy and other applicable laws. <br /> <br />Financial Management Policies Page 28 <br /> <br />