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<br /> <br /> <br />percentage of the contract that is complete in relation to the contractor’s bond and the increase in <br />the contract price. <br /> <br />Professional Services <br />Contracts for professional services such as those provided by engineers, attorneys, architects, <br />accountants, and other services requiring technical, scientific or professional training are exempt <br />from competitive bidding requirements. However, the goals to secure professional services remain <br />the same: to ensure all purchases are consistent with Minnesota statutes, to establish internal <br />controls, to maintain the appropriate documentation, and to ensure the best value for the public <br />money. <br /> <br />The following chart identifies the required procedures for professional services contracts. <br />Purchase <br />PurchaseProcessApproving <br />Notes <br /> Level Required Authority <br />● At least two written quotes shall be obtained where there is more <br />$0 -Departmentthan one feasible source. <br />Quotes <br /> $24,999Director ● In cases where the city has established a pool of qualified <br />consultants, the consultant may be selected from the existing pool. <br />● When there is more than one feasible source, the city shall request <br />written price quotations in the form of a Request for Proposal from at <br />least two sources. <br />$25,000 <br />Council● The quotes shall be submitted in written format. <br /> and AboveCity Council <br />Approval● The standard contract shall be awarded to the service provider with <br />the best qualifications and proposal for the specific project. Total <br />cost shall not be the only consideration, but must be included in the <br />analysis of the proposals. <br /> <br />Emergency Purchases <br />Under Minnesota’s Emergency Management Act, the city has the authority to enter into contracts <br />during an emergency without following many normally required procedures. An emergency is <br />defined as “an unforeseen combination of circumstances that calls for immediate action to prevent a <br />disaster from developing or occurring”. A disaster is “a situation that creates an actual or imminent <br />serious threat to the health and safety of persons, or a situation that has resulted or is likely to result <br />in catastrophic loss to property or the environment, and for which traditional sources of relief and <br />assistance within the affected area are unable to repair or prevent the injury or loss”. <br /> <br />During an emergency or disaster, the City Council may waive compliance with the time-consuming <br />procedures or formalities concerning: <br />1. The performance of public work <br />2. Contracting <br />3. Incurring obligations <br />4. Renting equipment <br />5. Purchasing supplies and materials <br />Emergency purchases will only be allowed when the mayor issues a proclamation declaring an <br />emergency, and the steps listed in Minn. Stat. § 12.29 are completed. <br /> <br /> <br />Financial Management Policies Page 18 <br /> <br />