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• Maximum gratuity amount of 18%. <br /> • Linked the maximum reimbursement amounts including gratuity to U.S. General Services <br /> Administration (GSA) standard per diem rates. This was the benchmark in the past and <br /> linking the website will allow the policy to adjust as the standard rates change (which is <br /> similar to the IRS mileage reimbursement amount). <br /> • Added only meal expenses shall be reimbursed for city-required attendance at day-long <br /> training/workshops with morning and afternoon sessions when no meal is provided <br /> between the two sessions. <br /> ■ Added language in overnight stay required section. <br /> o Linked the per diem amount to the GSA standard per diem rates. Staff felt with the <br /> amount of time spent on reviewing and lost receipts on overnight travel that switching to <br /> a per diem will create staff efficiencies and given the GSA amount of$46 which is $1 <br /> more than the current out-state reimbursement. Employee will still be required to provide <br /> adequate substantiation verifying the date,time,and location of the event or meeting and <br /> the business purpose of the trip. <br /> ATTACHMENTS <br /> • Draft policies <br /> • AAA cities survey of General Fund-fund balance policies <br /> • City of Roseville newsletter narrative on reserves—November/December 2012 issue <br /> • Office of the State Auditor statement of position on fund balance <br /> • U.S. General Services Administration—Meals and Incidental Expenses (M&IE) Breakdown <br /> Action Motion by Second by Vote <br /> Follow Up <br /> N:\Public Bodies\City Council\Council RCA\Agenda Packet\04-08-2013\Financialpolicyupd2tepartlLdocx <br />