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• Must comply with the City's Public Purpose Expenditure Policy. <br /> • The amount reimbursed per person will follow the amounts listed in accordance with <br /> U.S. General Services Administration (GSA) standard per diem rates (=.gsa.gov) <br /> Advance Expense Check <br /> If requested, an advance expense check may be issued for estimated travel expenses. The advance <br /> shall be issued pursuant to Minnesota Statute 471.97. <br /> • A signed Reimbursement Request with receipts must be submitted within 30 days of travel. <br /> • The city shall determine the estimated travel expense amount to be advanced. <br /> • Any additional reimbursement due to the employee shall be paid by the city based on the <br /> receipts submitted. <br /> • Any refund due from the employee shall be paid to the city within 10 days of submission of <br /> the Reimbursement Request. The refund due from the employee shall be based on the <br /> actual receipts submitted. <br /> • All other provisions of this travel policy a determine the ex enses eligible for <br /> reimbursement. <br /> Other <br /> • All reimbursements will be subject to tax as rqusred by IRS regulations. <br /> • Only actual expenses for the employee shall be submitted and reimbursed. e employee is <br /> responsible for all lodging,meal, travel,and other expenses of anyone accompanying the <br /> employee. <br /> • By signing the Reimbursement Request, the employee acknowledges and agrees that all items <br /> included in the Reimbursement Request are legally eligible for reimbursement and meet all <br /> of the provisions of this travel policy and other applicable laws. <br /> Financial Management Policies Page 28 <br />