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1REQUEST FOR ACTION <br /> River <br /> To ITEM NUMBER <br /> Mayor and City Council <br /> AGENDA SECTION MEETING DATE PREPARED BY <br /> Consent March 18, 2013 Tim Simon, Finance Director <br /> ITEM DESCRIPTION REVIEWED By <br /> Appoint Insurance Agent of Record Cal Portner, City Administrator <br /> REVIEWED BY <br /> ACTION REQUESTED <br /> 1. Approve by resolution the appointment of Northern Capital Insurance Group as the Insurance <br /> Agent of Record for July 1, 2013 through June 30, 2018. <br /> 2. Authorize the Mayor and City Clerk to execute the city's standardized professional services <br /> agreement and any other documents related to the Insurance Agent of Record. <br /> BACKGROUND/DISCUSSION <br /> With the League of Minnesota Cities Insurance Trust (LMCIT), the City of Elk River must have an <br /> insurance agent of record. On January 22, 2013, the City Council authorized staff to issue a Request for <br /> Proposals (RFP) for professional insurance agent of record services for the renewal year of July 1, 2013 <br /> through June 30, 2018 (5 years). <br /> Proposals were due at 4:00 p.m., on March 8 and nine proposals were received. Two proposals were <br /> received after the deadline and were not considered. City and Elk River Municipal Utilities staff reviewed <br /> the proposals and the four highlighted firms were interviewed by the committee: Arthur J Gallagher, <br /> Bearence,RJF, Northern Capital Insurance Group. <br /> Base Proposal for <br /> Insurance Firm 5 years* <br /> Arthuri. Gallagher $ 80,000 <br /> North Central Insurance Agency $ 155,150 <br /> Bearence $ 73,000 <br /> Proverus $ 150,000 <br /> RJF $ 110,000 <br /> Oakwood Insurance Agency $ 238,910 <br /> Northern Capital Insurance Group $ 62,500 <br /> *Base proposal includes City and ERMU <br /> NCIA proposed commission,RFP required fixed fee <br /> The four firms interviewed with a committee comprised of the Finance and Assistant Finance Directors, <br /> Fire Chief who facilitates the city's safety and loss control program, HR Representative who facilitates the <br /> city's workers compensation program, and ERMU Finance Manager. The committee based its review of <br /> r1111111 er <br /> C:\Users\inelson\Appllata\Local\.Microsoft\Windows\Temporary Internet ATURE <br /> Files\ContentOutlook\UG VSYSIF\recommendinsuranceagentofrecord.docx NATURE <br />