03-11-2013 CCM - Laserfiche WebLink

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City Council Minutes March 11, 2013 Page 2 Mayor Dietz questioned if a list of the property owners affected by this change is available. Ms. Arnold indicated the county will provide mailing labels. Mayor Dietz asked staff to draft a letter outlining the changes. It was noted that property owners were responsible for the ditch assessments prior to 1992 when the city took over the payments. Ms. Heaney stated she would also be willing to provide the city with a copy of the letter the county sends out to new residents explaining the ditches and the repair and payment process. Councilmember Motin questioned when this change will take effect. Ms. Arnold indicated that repairs made between August 1, 2012, and July 31, 2013, will be assessed back to affected property owners beginning with taxes payable in 2014. Councilmember Wilson requested a brief overview of the ditch repair process. Mr. Lindau explained. Consensus of the Council was for Sherburne County to begin assessing affected property owners for ditch repairs pursuant to Minnesota State Statute Chapter 103E. Councihnember Westgaard questioned how soon a letter could be brought back to the Council for review. Ms. Haug stated that staff will draft a letter as soon as the information is received from the county. 6.2. Field and Facility Use Allocation Polite Mr. Hecker presented his staff report. He reviewed the policy and asked for Council comments. Councilmember Westgaard indicated he would like the Ice Arena Commission to review this policy because it includes Arena use. He also questioned if this will create an adverse position with the school district since they are listed as priority group three. Mr. Hecker stated that he met with the school's Director of Community Engagement Charlie Blesener to review the policy and no issues were raised. He noted that the city's priority in district policy is similar. Councilmember Motin noted that the school golf team uses Pinewood and should be made aware of this policy. Mr. Hecker stated he met with Elk River Youth Baseball and they had no issues with the policy. He stated that all youth organizations have been invited to attend the Parks and Recreation Commission meeting Wednesday for a chance to review and conunent on the policy. Mayor Dietz expressed concern over the requirement for current rosters to be submitted 10- days prior to the first practice. He would like to include some flexibility and suggested asking the youth organizations for input. Mr. Portner explained that the intent is to verify that the youth organization is comprised of at least 51% Elk River residents and registration information may be sufficient.