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Commission Requests to Council <br /> Any commission request or recommendation for Council action should be communicated <br /> by letter from the Chair to the Mayor,giving a full explanation of the background of the <br /> matter.Along with the letter, the commission should submit or refer to the pertinent portion <br /> of its minutes on the subject. <br /> The letter to the Mayor should be delivered to the City Clerk on the Wednesday before the <br /> Council meeting.A presentation for commission should be made by a representative from <br /> the commission. A minority report may also be presented. <br /> Communications With Those Other Than the City Council <br /> The Council believes that there is some potential for misunderstanding regarding <br /> communications with persons and governmental units or agencies other than the City <br /> Council of Elk River. In order to prevent a misunderstanding,it is essential that members of <br /> commissions understand and observe appropriate policies and practices in this regard. <br /> The Council alone has the responsibility and authority to adopt the decisions,policies,and <br /> recommendations of the City of Elk River. The Council values the opinions and advice of its <br /> commissions and invites the communication of the same to the Council. The Council will <br /> take such opinions and advice into account in formulating the City's official position.Any <br /> such communication,which purports to, or has the effect of communicating an official City <br /> position or decision, should be submitted to the Council for prior approval. Other types of <br /> communications,which are purely informational and do not involve unresolved questions of <br /> City policy,may be disseminated without prior Council approval. <br /> This method of proceeding does not preclude a commission from gathering such <br /> information as may be pertinent to its activities. Commissions are free,without prior Council <br /> approval,to make inquiries and to give necessary background for such inquiries, but careful <br /> consideration must be given that these communications cannot be reasonably construed as <br /> statements of official City policy and opinion. <br /> Page 7 of 8 <br />