6.6. SR 03-11-2013 - Laserfiche WebLink

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901.6.3 Recorded testimony if unable to attend a meeting. Members of the public, interested parties or their authorized representatives may submit testimony to the City Council using a prerecorded audio or video communication. An audio or video communication must be in an electronic format that is compatible of being viewed or listened to on the City's existing equipment. An audio or video presentation may not introduce testimony from any person other than the author. The author of the recorded testimony must provide nine (9) copies to the City staff at least seven (7) calendar days prior to the meeting in order to allow staff an opportunity to view the presentation and prepare a written summary. The recorded testimony and presentation and summary prepared by the staff will be provided to the City Council as part of their Council agenda package. The audio or visual communication may be used by individual Council members in preparation for the Council meeting, but will not be played during the meeting. The presentation and the summary will become a part of the public record. Generally, Council agenda packages are distributed to members of the City Council on the Wednesday preceding the meeting. 901.7 After all persons have been heard, the presiding officer will ask twice whether there are any other persons in attendance who want to be heard on the matter pending. If there is no other testimony, the presiding officer requests a motion. There are two possible motions, seconds and votes: • A motion and second to close the public hearing. Once the vote is taken, the public hearing is closed. The presiding officer announces, for the record, the time the public hearing is closed; or • A motion and second to continue the public hearing to a date certain. The presiding officer, in consultation with the City Manager and Council members, shall select and announce a time and date certain for the continued public hearing. No additional publication or notice requirements are needed if a hearing is continued to a later specified date. No public hearing may be continued more than once without re-notice, publishing the time, date, location and subject of the public hearing. 901.8 The City Council addresses the subject matter through deliberation. The Council may ask questions of the staff and City Attorney. If the public hearing has been closed Council members should refrain from calling upon a member of the public except for the sole purpose of asking a question that can be answered by a "yes" or"no" response. The presiding officer will call upon each member of the Council for their comments and reaction to information received from the staff presentation or public hearing comments. 901.9 If the public hearing has been closed, rather than continued until a date certain, the City Council may take action on the subject matter.