4.5. SR 06-17-2002 - Laserfiche WebLink

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MEMORANDUM TO: FROM: DATE: Mayor and City Council Pat Klaers, City~n~inistrator June 17, 2002 SUBJECT: Lions Park Center Policy The city has had a number of conversations with representatives with the Lions club regarding the scheduling, fees, and use of the Lions Park Center (LPC). Concerns from the Lions Club relate to overuse of the facility by the City Recreation Department and providing adequate availability and a low fee for use of the facility for the local service organizations. Addressing the local service organizations can be tricky. This issue was discussed by the City Council in May and defining a local service organization is open to interpretation. A list of local service organizations has been provided to the city by the Lions Club. We could add this phrase "local service organizations" to the 501 (c)(3) group of users. Other groups that want to qualify under this local service organization label would have to appeal to the City Council (or the City Administrator). The benefit of this label comes in the payment of fees for use of the facility. The payment for the 501 (c)(3) groups is less than the payment for the residents group, which is where most of the organizations would fall if they are not within the 501 (c)(3) group. Attached for your information is a statement from the Lions Club regarding this facility and their usage preferences. The other main issue of the Lions Club related to City Recreation use of the facility. This issue will need some work in order to get resolved. Everyone desires to have the Recreation Department use the facility when available, but no one wants the Recreation Department to overuse the facility and subsequently not have it available for public use. The difficulty comes in scheduling, whereby the Recreation Department needs to schedule the facility 2-4 months in advance because of the publication of the Recreation brochure and the advanced registration requirements. This past spring the Recreation Department had the facility scheduled into the summer and while not too many conflicts arose there were some and, as we are just starting to manage this facility, the conflicts seemed to get amplified. Typically, summer is the busy Recreation period and few conflicts are anticipated in the non-summer months. Again, this issue ~vill be a work in progress and is not really the main topic for this City Council agenda item.