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TO: <br /> <br />FROM: <br /> <br />DATE: <br /> <br />SUBJECT: <br /> <br /> MEMORANDUM <br /> <br />Mayor and City Council <br /> <br />Lori Johnson, Finance Director <br /> <br />December 15, 2003 <br /> <br />Consider Updates to Personnel Policy Manual <br /> <br />Item 4.9. <br /> <br />There are a few changes being requested to the city's personnel policy manual. The requested <br />changes are all in the leave section of the manual and address issues with part time leave accrual and <br />holiday pay for hquor store employees. The changes as proposed are attached in the leave section <br />of the manual and are summarized below. Deletions are identified with a strike line and additions <br />are in italics. <br /> <br />Holiday leave for liquor store employees - the current policy states that <br />hquor store employees will receive time and one-half for working on certain <br />holidays. Dave Potvin, Liquor Store Manager has requested a change in the <br />holidays that qualify for overtime. This request is being made to make the <br />liquor store more consistent with other retail operations in its overtime <br />policy. The proposed policy eliminates overtime on work days preceding a <br />holiday. Employees who work on a holiday when the store is open for <br />business will receive time and one-half for the hours worked on that day. <br /> <br />Leave time for certain part-time employees - currently all part-time <br />employees who work 1040 hours or more per year receive pro-rated <br />vacation, sick, and holiday leave benefits. This policy has worked fine for <br />part-time employees who are regularly scheduled, meaning they have a set <br />number of hours based on a set schedule each week. However, problems <br />have arisen with employees who do not have a set schedule; these employees <br />work different hours and a fluctuating number of hours each week. There <br />are only a few part time employees in this category who work enough hours <br />to qualify for leave. Generally, these part-time employees are scheduled by <br />the supervisor on an as-needed basis. Therefore it is very difficult to use the <br />accrued leave time because often the hours worked are scheduled based on <br />the need and on each employee's availability. The leave time accrued is in <br />essence additional pay because the employee is not really taking leave. <br /> <br /> <br />