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cht ik REQUEST FOR ACTION <br /> River <br /> To Item Number <br /> Mayor and City Council 8.3 <br /> Agenda Section Meeting Date Prepared by <br /> Administration December 17,2012 Tim Simon,Finance Director <br /> Item Description Reviewed by <br /> 2012 Budget Amendments Cal Portner, City Administrator <br /> Reviewed by <br /> Action Requested <br /> The City Council is asked to approve the budget amendments as stated in the proposed 2012 budget <br /> amendments attachment. <br /> Background/Discussion <br /> Budget amendments are presented to the City Council each December in accordance with the city's <br /> Financial Management Plan. Sections 6.3 and 6.3.1 of the Financial Management Plan regarding budget <br /> amendments are reprinted below for your reference. <br /> 6.3 The budget shall be adjusted as needed to recognize significant deviations from original budget <br /> expectations. The Council shall consider budget amendments each December.Budget amendments <br /> are intended to recognize changes made by the Council during the year,to reflect major revenue and <br /> expenditure deviations from budgeted amounts,and to consider year-end budget requests.Budget <br /> amendments are not intended to create a budget that matches budgeted revenues and expenditures to <br /> actual revenues and expenditures. <br /> 6.3.1 Administrative budget amendments may be made throughout the year by department heads to adjust <br /> line item budgets within their department as long as the total departmental budget does not change. <br /> These line item budget changes exclude personal service and capital outlay categories. Administrative <br /> budget amendments must be requested in writing and approved by the city administrator and finance <br /> director. <br /> During the course of the year,the City Council approves items which are not included in the adopted <br /> budget. Some of the expenditures are authorized to be taken out of the Council Contingency budget. <br /> Also during the course of the year, a grant may be received or another revenue source identified in which <br /> case both the revenues and expenditures are approved. Department heads make administrative <br /> adjustments as allowed by the Financial Management Plan.All of these items are incorporated into the <br /> year-end budget amendments presented to the Council for approval. <br /> There are no significant changes to the 2012 expenditure budget other than contingency. Most <br /> departmental budgets are at budget targets at this point. The contingency budget will be adjusted for the <br /> engineering tech II hiring,interim street superintendent adjustment,and the vacancy of the community <br /> operations development director in 2012. <br /> rate sr <br />