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INFORMATION <br /> City of MEMORANDUM <br /> T_ <br /> River <br /> TO: Mayor and City Council <br /> FROM: Cal Portner, City Administrator <br /> DATE: December 7, 2012 <br /> SUBJECT: Council Appointment Timeline <br /> At the December 3, 2012, Regular Council Meeting,the City Council approved a resolution <br /> declaring a vacancy in the Ward 1 Council Seat effective January 8, 2013 and directed staff to <br /> prepare for an appointment to fill the seat. <br /> Following is a tentative timeline for the process: <br /> Week of December 10, 2012 City advertises/posts for candidates <br /> Tuesday,January 8, 2013 Ward 1 Council Seat vacant <br /> Thursday,January 10, 2013 Postcard mailed to Ward 1 residents <br /> Tuesday,January 15, 2013 Application deadline <br /> Tuesday,January 22, 2013 Council interviews candidates <br /> Saturday,January 26, 2013 Citizen Forum #1 <br /> Monday,January 28, 2013 Citizen Forum #2 <br /> Monday, February 4, 2013 Appoint and swear-in new Councilmember <br /> Information will be prepared and posted on the city's website and social media outlets as <br /> well as advertised in the Elk River Star News. The postcard would inform residents of the <br /> Citizen Forum to hear from candidates and provide input into the process. <br /> The Council has a couple of options for initial interviews. January 22 is a regular meeting. <br /> We can either work to have a light agenda and move to a work session for less public <br /> interviews at 7 p.m.,with Council deliberations for finalists following, or host a panel <br /> interview on camera at the beginning of the meeting allowing each candidate an opportunity <br /> to answer questions. At the end of the regular meeting, the Council could adjourn to a work <br /> session and consider the finalists for Citizen Forum(s). <br /> I have identified two potential dates for the Citizen Forum. We can use one or both as the <br /> Council desires. Monday,January 28 is not a regular meeting night. <br /> The February 4 swearing-in is dependent upon the successful candidate being in attendance. <br /> The Council could hold a special meeting on January 28 following the Citizen Forum to <br /> nominate and appoint the new member and swear-in on February 4. <br /> p0WIR10 6Y <br /> NAfURE] <br />