10-27-2003 CC MIN - Laserfiche WebLink

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City Council Minutes Page 4 October 27, 2003 ............................. Mr. Klaers also stated that he believes it is appropriate to provide exempt employees with 20% of their compensatory time that is "in the bank" as personal leave time. The employees will be required to use, or lose, this time within five years. Councilmember Motin questioned if this policy change has been presented to exempt employees. Mr. Klaers stated that it has been discussed with the department heads a number of times and most recently at the September department head meeting and it was the consensus that the change needs to take place. Mr. Klaers also stated that it is the department heads responsibility to share information about this policy change with their exempt employees. Councilmember Tveite questioned if the personal leave time will be paid out to employees when they leave the city. Mr. Klaers noted that in his October 13, 2003 memo he stated that the city will not pay for any personal leave hours upon an employee leaving. Vice Mayor Kuester questioned if this change will effect all departments and job duties equally. Mr. Klaers stated that there are employees in some departments that have more comp time than others but he doesn't see a significant change in how employees do their jobs. He stated that an employee is hired to do a job and exempt employees are expected to typically work over 40 hours in a week and so the work should continue to get done. Vice Mayor Kuester also expressed her interest in seeing this policy change be followed up on. MOVED BY COUNCILMEMBER MOTIN AND SECONDED BY COUNCILMEMBER TVEITE TO DELETE THE LAST THREE SENTENCES FROM THE "TIME OFF FOR EXEMPT EMPLOYEES" SECTION (ON PAGE FIVE) OF THE CITY PERSONNEL POLICY MANUAL. MOTION CARRIED 3-0. MOVED BY COUNCILMEMBER MOTIN AND SECONDED BY COUNCILMEMBER TVEITE TO AUTHORIZE 20% OF THE ACCUMULATED COMPENSATORY TIME BE CONVERTED TO PERSONAL LEAVE TIME AND THAT THE PERSONAL LEAVE HOURS NEED TO BE USED, OR THE HOURS WILL BE LOST, WITHIN FIVE (5) YEARS. MOTION CARRIED 3-0. 5.6. Consider Small Cities Development Program Grant Application for Downtown Revitalization Project Denise Beigbeder of TechTRA, Inc., referred to the staff report submitted by Director of Economic Development Catherine Mehelich. She stated that she would be happy to answer any questions the Council may have. Ms. Beigbeder has been hired by MetroPlains to assist in the grant application. Vice Mayor Kuester opened the public hearing. There being no one present to speak on this issue, Vice Mayor Kuester closed the public hearing. City Administrator Pat Klaers questioned the amount of the grant. Ms. Beigbeder stated that the total amount of the Small Cities Development Program Grant application is ~g1,168,100.