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41k: REQUEST FOR ACTION <br /> River <br /> To I ITEM NUMBER <br /> Mayor and City Council 6.8 <br /> AGENDA SECTION MEETING DATE PREPARED BY <br /> Work Session October 8, 2012 Tim Simon, Finance Director <br /> ITEM DESCRIPTION REVIEWED By <br /> 2013-2017 Capital Improvement Plan Cal Portner,City Administrator <br /> REVIEWED BY <br /> ACTION REQUESTED <br /> Continue 2013-2017 Capital Improvement Plan discussions. <br /> BACKGROUND/DISCUSSION <br /> The purpose of the discussion is to provide preliminary information regarding projects and possible <br /> funding options. The review and final document is prepared to anticipate major expenditures in advance <br /> of the year they may become budget requests. Much of our discussion will focus on the 2013 portion of <br /> the Capital Improvement Plan (CIP). After we review the cash flows and projects, I will be putting <br /> together the final document in December for approval. The CIP is a long-range planning document. <br /> So far,we reviewed the 2013-2017 equipment purchase requests with the Fleet Committee,Street <br /> Improvement Reserve Fund,municipal state aid balances,and tonight,we will review technology <br /> replacements,park improvements, and a few other capital project funds. <br /> Development Fund (city) <br /> The city's Development Fund has a cash balance of$622,184.96 as of September 30, 2012. This fund has <br /> been used for development purposes (Northstar Business Park) in prior years and it was identified as <br /> contributing a portion of the Natures Edge Business Center—Phase I improvements in the amount of <br /> $350,000. Earlier during the 2013 budget process,Planning Manager Jeremy Barnhart proposed to <br /> update the Comprehensive Plan in 2013. An option to consider is funding the Comprehensive Plan <br /> General Fund portion out of this fund. A detailed CIP sheet is attached. The primary revenues are any <br /> conduit bonding administrative fees and the tax abatement repayments for economic development <br /> projects. <br /> Technology Replacements <br /> Technology replacements/software replacements for the most part are funded out of the IT operating <br /> budget and the Capital Outlay Reserve Fund. IT Manager Bob Pearson will be at the meeting to discuss <br /> these projects in detail. One item that will be reviewed over the next year is the phone system <br /> replacement. It is currently listed in 2014,but with the new fiber ring we may be able to work out a <br /> different solution. <br /> fBB E R E B BY <br /> N:\Public Bodies\City Council\Council RCA\Agenda Packet\10-08-2012\ClPstaffreport01008.docx tIATUIJ' <br />