13.2. PRSR 09-12-2012 - Laserfiche WebLink

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7. Priority in scheduling of City of Mason/Mason School District joint use athletic complex sites (not associated with the internal Mason Community Center facility or City of Mason Parks)will always be given to groups with at least 65%of its participants and coaches that are Mason School District residents. Groups that do not meet this requirement will be subject to usage fees. City of Mason Parks& Recreation/Mason School District joint use athletic complexes will be scheduled using the following priority list: (Fields shared are HS1 and HS 2 only) • Parks& Recreation Department Programs&Events(Priority after 7:00PM M-F and Weekends) • Mason School District Requests(Priority to joint use before 7:00PM M-F) • Recreational organizations with 350+ participants • Youth competitive organizations with 350+ participants • Adult competitive organizations with 350+ participants • Recreational organizations of less than 350 participants • Competitive organizations of less than 350 participants • Single teams 1. Depending on availability and demand,a lottery system for single teams may be required at a later date for field usage. 8. The City of Mason Parks&Recreation Department reserves the right to determine the "recreational/competitive"status of groups requesting park space. 9. Any request not received prior to the scheduling meeting will be considered on a space available, case-by-case basis. 10. Groups utilizing park facilities for games must provide the Recreation Manager with complete game schedules weekly prior to game start dates. Failure to do so will lead to the group being invoiced for extra manpower cost incurred by the City for field preparation, or un-prepped fields. 11. Abuse and/or damage of park areas may lead to groups being ejected and banned from further use of park and joint use areas. All volunteers expecting to assist with fields must sign a Volunteer Application form and return it to the city before volunteering. Volunteer assistance to fields must be prior approved by the Parks Supervisor. Damages that may occur through the use of volunteers will be the responsibility of the organization. 12. Violation of park rules&regulations and/or rules of the joint use areas may lead to groups and/or individuals being ejected or banned from further use of park areas. Use of alcoholic beverages is strictly prohibited. Signs and banners must be approved by the City of Mason prior to posting. Signs may require a permit. 13. The department does not provide field lining and/or field equipment. If non-city owned field equipment is not removed/serviced within two weeks of department request the group responsible will be invoiced at the rate of$50.00 per man-hour for the work performed. If department personnel are required/requested to perform maintenance duties on non-city owned equipment placed on city-owned athletic complexes the organization responsible will be invoiced at the rate of$50.00 per man-hour for the work performed. 14. Each approved request will be required to enter into a facility license agreement that shall include a release and indemnity agreement. 15. It is required that each organization head coach have the National Alliance for youth sports certification. For more information about this training please contact the Mason Recreation Manager or visit the web site at: www.nays.orq. 16. Proof of NAYS certification must be made available to the Recreation Manager as outlined in the Youth Sports Policy Manual. 17. Youth Sports Policy Manual form must be reviewed and completed with request. 18. Required: Recreation Manager: agardner@ masonoh.orq and the Parks Supervisor: dallen(rD_masonoh.orq be put on each organizations e- mail list for updates, schedule changes and information for each organization. (Additional staff names may be added to this list to assist with field preparation)