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Elk REQUEST FOR ACTION <br /> River <br /> TO ITEM NUMBER <br /> Mayor and City Council 4.4 <br /> AGENDA SECTION MEETING DATE PREPARED BY <br /> Consent September 4, 2012 Tim Simon on behalf of the Public <br /> Works Committee <br /> ITEM DESCRIPTION REVIEWED By <br /> Furniture Vendor for Public Works Facility Cal Portner, City Administrator <br /> REVIEWED BY <br /> ACTION REQUESTED <br /> Accept proposal from Fluid Interiors to furnish and install furniture/workstations for the public works <br /> facility project. <br /> BACKGROUND/DISCUSSION <br /> As the public works facility project is moving closer to final completion,part of the budget included <br /> furniture which includes offices,workstations,lunch room, conference room, etc. <br /> Staff, along with Pam Anderson from 292 Design Group,met with four office furniture vendors on the <br /> state and U.S. Communities contract and conducted site visits. We narrowed the list from four to two <br /> and received final design and prices ranging from $58,314.17 to $82,024.63. The major difference in <br /> pricing was from the different contracts. There is about a four to five week lead time which is why we are <br /> asking for approval to select Fluid Interiors in the amount of$58,314.17. <br /> FINANCIAL IMPACT <br /> We reviewed the state contract and U.S. Communities contract pricing and found the U.S. Communities <br /> to be more price advantageous to the products the committee was looking for. U.S. Communities is a <br /> nonprofit government purchasing alliance. We are members and have used them before with some <br /> equipment purchases. The purchase of furniture for the facility was part of the owner's (city) cost <br /> included in the project budget. The amount budgeted was $58,000 and the final amount from Fluid <br /> Interiors including sales tax is $58,314.17. The $314.17 over the budget estimate will be offset by other <br /> remaining owner cost purchases. The project is funded from the Government Building Fund and Fluid <br /> Interiors is working on the amount of recycled content which may be eligible from the Landfill <br /> Abatement Fund. <br /> ATTACHMENTS <br /> ■ Furniture List <br /> Action Motion by Second by Vote <br /> Follow Up <br /> N:APublic Bodies\City Council\Council RCA\Agenda Packet\09-04-2012\4.4PWhzrniture.docx 4A f U R E <br />