4.1. DRAFT MINUTES 09-04-2012 - Laserfiche WebLink

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City Council Minutes Page 5 August 13,2012 6.3 Ice Arena Renovation Options Ice Arena Manager Rich Czech introduced Tom Betti of 292 Design Group. Mr.Betti reviewed four options for renovation of the existing ice arena for the Council to consider,as follows: Option 1: Cost is approximately$4.2 million. Reflects current CIP—If roof leaks and dehumidification in Barn Rink are not addressed,life expectancy is projected for 9-12 years. Option 2: Cost is approximately$4.9 million (Initially$1.2 million;additional$3.7 million in 10 years to replace refrigeration system). Maintain essential systems;would buy time before major improvements must be made. Short term fix;does not address immediate or future needs. Option 3: Cost is approximately$6.9 million.Addresses repairs for long-term operations; foundation for future needs. Includes new roof,dehumidification;expansion of locker rooms in barn rink;enhanced lobby,replaces refrigeration in Olympic rink,which would accommodate barn rink in future to significantly improve arena's efficiency. Option 4: Cost is approximately$9.3 million. Replaces barn structure;adds new locker rooms; expands lobby to accommodate both rinks;team lockers replaced with larger updated rooms with improved air quality;new upper level lobby with concessions, storage, restrooms and meeting rooms;replacement and centralization of both ice plants and HVAC systems with state-of-the art equipment(address dehumidification). Discussion followed regarding: • History of original barn rink and the Olympic rink • What the city's role/responsibility is in financing the renovations • Costs of renovations • Commitment/responsibility of users (i.e. School District,skate groups,Youth Hockey) • Additional operating costs with the proposed renovations • Number of hours of ice time for city programming,and hours billable to other groups • Advantages of multi-use facility to generate income (field house,community rooms, meeting space for private and public organizations) • Possible financing scenario • Other possible sources of income generation (gate fees,concessions) • Option of tearing down barn rink,leaving the Olympic rink • Usage by the school district and their lack of interest in financial participation Mr. Czech stated that currently,enough revenue is generated to cover operating costs. Discussion followed regarding the need for a meeting with all stakeholders (users). Mayor Dietz asked that staff provide more information regarding costs,possible income generating options,and other costs associated with a renovation project(increased staff and utility costs).