8.3. SR 08-20-2012 - Laserfiche WebLink

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tik REQUEST FOR ACTION River TO ITEM NUMBER Mayor and City Council 8.3 AGENDA SECTION MEETING DATE PREPARED BY General Business August 20,2012 Jeremy Barnhart,Planning Manager ITEM DESCRIPTION REVIEWED By Main Street and Highway 169 Intersection Landscaping Cal Portner, City Administrator Improvements REVIEWED BY ACTION REQUESTED Four actions are necessary to complete the intersection improvements as proposed: 1. Adopt resolution authorizing the mayor and city clerk to sign the Limited Use Permit with MnDOT. 2. Authorize staff to sign agreements with adjacent property owners to use their water for irrigation purposes. 3. Authorize staff to advertise for bids to complete landscaping work as proposed. 4. Authorize staff to hire irrigation contractor at a cost not to exceed$10,700. BACKGROUND/DISCUSSION Limited Use Permit. The improvements proposed require the receipt of a Limited Use Permit from MnDOT. The permit was not negotiable. There are a couple of points that should be brought to the Council's attention. The permit will expire on September 1,2022, and will not be renewed. Assuming the Council desires to retain the landscaping improvements beyond that date,a new permit will need to be obtained. It is staff's understanding that this arrangement gives MnDOT more power to not approve an extension should they desire to do so. Further,it is staff's understanding that a primary reason that a permit would not be approved is if the city failed to adequately maintain the improvement to MnDOT standards or the growth of the plant materials hampered vision or operation of the intersection. Lastly, the agreement can be voided at any time by decision of MnDOT,with 90 days notice. While staff has concerns with the agreement,it seems this is the only option if the city desires to complete this project. Irrigation. Staff has obtained an estimate for irrigating the four corners. The irrigation will consist of drip irrigation for the planted areas, and spray heads for the grass areas. The expenses associated with irrigation,in summary: Irrigation systems $4,500 Solar charging units $ 200 Water meters $ 800 Extension of water service $5,200 Total $10,700 rswEIE0 Ir N:\Public Bodies\City Council\Council RCA\Agenda Packet\08-20-2012\Main St improvements.docx NAME