5.10. SR 10-13-2003 - Laserfiche WebLink

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MEMOEANDUM Item ~ 5.10. TO: Mayor and City Council FROM: DATE: Pat Klaers, City Adm~tor October 13, 2003 SUBJECT: Public Safety- City Hall Project Update On Wednesday, September 24, 2003, city staff department heads met to discuss new and ongoing issues associated with the public safety and the city haH-utilities construction projects. On Wednesday, October 1, 2003, a public safety - city hall - utilities construction project meeting was held with I~caus Anderson (I¥~), Tushie-Montgomery (TM_A), Serice Construction, Inc. (the contractor for the public safety wall), and city staff. At both of these meetings the focus was on the completion of the utilities building, including assuring that adequate heat is available this winter, and steps that will be necessary for correcting the roof/wall leak problems that we are experiencing in the public safety building. Regarding the public safety building, the contractor has decided upon a course of action that KA, TM_A, and city staff all found to be acceptable. This course of action includes removal of some of the bricks, placement of a rubber membrane in the wall, sealing the crack in the wall, and replacement of the thru-wall flashing. Please see the attached cover letter from Sandy Anderson, President of Serice Construction Inc. In many respects, the wall should be more leak proof than originally designed once it's gone through this redesign and reconstruction. Ultimately, if this action does not result in the elimination of the leaks, then the wall will need to come down in the spring and be replaced. Both I~ and TMA have indicated that this work on the wall will not result in unusual maintenance expenses or activities by the city and that the city is not getting a damaged or substandard product. Regarding the utilities building, a concern was raised that the one-year warranty period has already started as of when city staff moved in last summer. This is true for the general building but many items will not come under warranty until the btfilding is finalized and when the utilities move in late winter/early spring 2004. As of today (Thur.), the heating units in the utilities front entry area are being installed. Also, the office heating and cooling is interconnected with the city hall system so during the summer we were working out "the bugs" to have air conditioning and now we have worked out the bugs so that heat is being provided. Our building maintenance employee Gary Lore