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TO <br />ITEM NUMBER <br />Mayor and City Council <br />6.5 <br />AGENDA SECTION <br />MEETING DATE <br />PREPARED BY <br />Work Session <br />August 13, 2012 <br />Tim Simon, Finance Director <br />ITEM DESCRIPTION <br />REVIEWED By <br />2013 Budget Discussions <br />Cal Portner, City Administrator <br />REVIEWED BY <br />ACTION REQUESTED <br />Continue 2013 budget discussions. <br />ACKGROUND/ ISCUSSION <br />Following is an overview of the Streets, Community Development, and Ice Arena Budgets. <br />Attached are the department requested budget worksheets for those departments along with the <br />proposed 2013 department/ division goals. Let me know if you would like more detail than what's <br />provided. <br />Streets Budgets (requested <br />Street Maintenance — The Streets Department Personal Services is budgeted 80% in Street Maintenance <br />and 20% in Snow Removal Budget. This remains the same for the 2013 budget. Part -time pay is reduced <br />for the phased retirement of the street superintendent. There are 100 hours of overtime estimated for <br />Streets Maintenance. Mark will review the personnel requests listed on the summary sheet attached. <br />Overall, the budget is consistent with 2012 with the goal of crackfrlling 20 miles and sealcoating <br />approximately 18 miles of streets. In 2011, the Council authorized increasing our state aid allotment for <br />maintenance to 25% of our total state -aid allocation and thus being able to increase our sealcoating and <br />preventative maintenance budgets. Operating Supplies increased from last year due to pricing and <br />quantity of crack filler material, replacement of skid street tracks, and overall cost of tires. Utilities are <br />estimated to increase with natural gas heating of the new facility. Contractual Services are higher than <br />prior years due to the increase cost of sealcoating. We no longer have sealcoat development fees to offset <br />the cost of the first sealcoat in the newer developments as they have been all sealcoated. <br />Snow Removal — The budget remains consistent with 2012. The Capital Outlay is the phasing -in of the <br />GPS salt controllers on the vehicles. <br />Equipment Maintenance — Operating Supplies increased due to an upgrade of the Mitchell software <br />program which is used for diagnostics of vehicles. <br />N: \Public Bodies \City Council \Council RCA \Agenda Picket \08 -13- 2012 \budgetstaffreport0813.docs (INATUREI <br />