6. HRSR 08-13-2012 - Laserfiche WebLink

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cfty of 1 -... -, River REQUEST FOR ACTION TO ITEM NUMBER Mayor and City Council 10.2 AGENDA SECTION MEETING DATE PREPARED BY Work Session May 21, 2012 Cal Portner, City Administrator ITEM DESCRIPTION REVIEWED By Discuss Organizational Structure REVIEWED BY ACTION REQUESTED Review and provide feedback on proposed organizational structure. BACKGROUNDIDISCUSSION Current Status During the final budget meeting, the council adopted a budget with a number of unfunded staffing vacancies. The council did budget a General Fund Contingency line item with $191,550 to use for funding following a review of staffing needs by the city administrator and following a discussion and approval by the council. From the staffing contingency, $33,000 was allocated to fulfill three staffing requests: 1) Moving a recreation department office assistant position from temporary to regular part time 2) Adding four hours per week to an existing part-time recreation office assistant 3) Clarifying the role of the Interim Street Maintenance Superintendent After the changes were made, $158,550 remains of the staff contingency funds. The existing staffing structure has vacancies in the following positions: 1) Community Development Director 2) Public Works Director 3) Engineering Technician 4) Environmental Services Technician 5) Senior Planner Staff has identified a number of other areas where help is needed including the following: 1) Human Resources Assistant 2) Communications Coordinator Position Requests Following a review of city operations and consideration of the skills, strengths, and potential growth of existing staff there are a number positions we need to improve the span of control, to improve workload prioritization, enhance department -level and organizational strategic planning, and improve accountability for services and operations. P1:1EaFI It H: \My Documents \Orgchartmemo.doc NATURE