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City of <br />Elk -�- <br />River <br />REQUEST FOR ACTION <br />TO <br />ITEM NUMBER <br />Mayor and City Council <br />4.3 <br />AGENDA SECTION <br />MEETING DATE <br />PREPARED BY <br />Consent <br />August 6, 2012 <br />Justin Fe rite, P.E. City Engineer <br />ITEM DESCRIPTION <br />REVIEWED By <br />Approve Future Pavement Management Projects <br />Cal Portner, City Administrator <br />REVIEWED BY <br />ACTION REQUESTED <br />Approve the attached maps which detail the anticipated pavement management projects to be completed <br />by the City of Elk River in years 2013, 2015, and 2017. <br />BACKGROUND /DISCUSSION <br />At the July 9, 2012, City Council work session, staff gave an overview of our existing pavement <br />management program and the pavement condition of our system. As discussed at that meeting, to <br />maintain our pavements at an acceptable quality level, regularly scheduled projects including sealcoating, <br />overlaying, and reconstruction are necessary. Staff recommends the improvements shown on the <br />attached maps as projects to complete over the next five years. We have re- reviewed all of the pavements <br />in the anticipated project areas and refined the projects and specific pavement management techniques. <br />The maps of proposed improvements were updated accordingly. <br />The maps are intended to inform residents of expected improvements. Plan approval will also enable the <br />Sewer Division and Elk River Municipal Utilities to budget and plan for any system upgrades they may <br />want to make in the project areas. The approved maps will be posted on the city website and <br />incorporated into the Capital Improvement Plan (CIP). <br />Approval of the maps does not formally authorize the projects. All projects will be brought to the City <br />Council for final approval before work begins. The 2015 and 2017 project areas will be reviewed annually <br />as part of the CIP update to assure the budgets and proposed improvements are still appropriate for the <br />conditions of the roadways. <br />Staff recommends pavement management projects be completed every other year. Undertaking larger <br />projects every other year, versus the historic approach of smaller projects every year, reduces the <br />administrative and engineering costs of these projects. Projects of this size will be consulted out for <br />engineering design services. With the addition of an engineering technician, we expect the majority of <br />construction observation and contract management be completed in house. <br />N Y <br />