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.y of <br /> <br />Item # 7.3. <br /> <br />iver <br /> <br />TO: <br /> <br />FROM: <br /> <br />DATE: <br /> <br />MEMORANDUM <br /> <br />Mayor and City Council <br /> <br />Pat Klaers, City Administrator <br /> <br />May 11, 1998 <br /> <br />SUBJECT: Update on Cleaning Services for City <br /> Facilities <br /> <br />This issue is not easy to address. There is no "one perfect model" that cities <br />follow in addressing their building maintenance and cleaning needs. Quite <br />frankly, the City has been very lucky in having a dependable individual do <br />our cleaning and in having relatively new buildings which require minimal <br />maintenance. <br /> <br />Steve Rohlf is analyzing the building maintenance needs for the City along <br />with analyzing the existing building maintenance contracts. Notes from <br />Steve Rohlf on this issue will be handed out at the meeting. Sandy <br />Thackeray is surveying communities on how they address building <br />maintenance and cleaning issues, obtaining some sample job descriptions and <br />obtaining quotes from local cleaning businesses. Attached is a memo from <br />Sandy regarding the information she has found along with some notes on our <br />current building cleaning needs. <br /> <br />It appears that the most frequent model that cities use which addresses these <br />two issues is the hiring of a building maintenance/custodial employee. This <br />individual does some cleaning and maintenance and supervises a building <br />cleaning firm. From the information we have received, it seems that no city <br />is successful in having just one individual to do everything, but rather cities <br />have an individual and contracting firms or an individual and an assistant or <br />part time help. A building maintenance/custodial employee would be <br />supervised by Phil Hals (with help from the City Clerk). <br /> <br />At this point, we are still leaning toward the advertisement for an employee <br />that has a boiler license so they can do some building maintenance and <br />supervise our contracts. This employee would also supervise any necessary <br />cleaning contracts and hopefully do the cleaning at City Hall. As you know, <br />our building maintenance and cleaning needs are anticipated to grow in the <br />not too distant future and an employee with cleaning contracted assistance <br />appears the best route to take. I like the way Golden Valley and Chanhassen <br />deal with these two issues. <br /> <br />13065 Orono Parkway · P.O. Box 490 · Elk River, MN 55330 · TDD & Phone: (612) 441-7420 · Fax: (612) 441-7425 <br /> <br /> <br />