6.0. SR 04-27-1998 - Laserfiche WebLink

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EXPECTATIONS OF CIVILITY AT MEETINGS Some Ways To Help Assure More Effective Meetings 1. As much as possible, be positive. Rather than concentrate on the negative aspects, or exaggerating the weakness of opposing views, emphasize the positive aspects of your position. 2. Personal attacks, whether overt or in the form of innocent sounding questions, are unacceptable. Respect the protocol of the meeting at hand. There may be a specific time for comments from the public, and there may be certain requirements for speaking. Stick to the subject and the issue at hand. The leader of the meeting should make known the parameters of the subject under discussion, and the participants should observe those directions. Remember that you are more apt to be heard if anger is kept in check, if your requests are reasonable, and if you speak with a calm and controlled voice. Many conflicts are the result of misunderstandings. Be open to a new or different understanding of past or proposed actions. It is the responsibility of decision makers to give undivided attention to speakers, to avoid distractions of every kind, and to respond if possible to give assurance that the speakers have been heard. Be mindful that certain laws and regulations may apply to the issue, and changing those may be beyond the scope of the meeting. Be willing to compromise. Recognize other points of view and different perspectives, and look for the reasons for those viewpoints. Be open for solutions that go beyond the views of the various parties. 10. Be aware that some issues simply cannot be easily resolved, and decision makers have to use their best judgment. Prepared by The 2001 Committee, Inc. to encourage respect and civility at public meetings.