10.2. SR 05-21-2012 - Laserfiche WebLink

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With regard to the proposed departmental structure reorganization, Irequest to recruit and fill the following positions with funding from the council-approved contingency: 1) Director of Operations and Development 2) Deputy Director of Operations and Development 3) Engineering Technician II 4) Planning Intern Organizational Structure Changes The changes to the original organizational create a hybrid department and a movement of a few existing activities to new areas. My proposal is to go to market to fill each of the positions as available, although I have confidence that there may be some opportunities for staff growth and enhancement. The structure changes are as follows: 1) Create hybrid department consisting of public works and community development with a director and a promoted manager with broader supervisory and strategic planning responsibilities. a. Planning b. EDA c. Environmental d. Waste water e. Engineering f. Street Maintenance 2) Move Building Safety and Code Inspections Divisions to the Fire Department 3) Move Building Services under the Finance Department 4) Move Payroll under the Finance Department 5) Coordinate all communications functions under the City Clerk a. Transition Park & Rec Marketing Coordinator to Communications Coordinator b. Transition Planner/Park Planner to visual communications and support role c. Decrease Assistant ED Director communication role to refocus on economic development 6) Reallocate excess payroll hours to assist with HR when timekeeping software is implemented 7) Reallocate administration office assistant hours to HR as needed Staffing Impact The structure changes include new hires as well as reallocations of existing positions. Recognizing limited funding, a need for a tighter span of supervision and management, and limited new development activity, the hybrid department maintains the current close working relationship that the staff currently has. I propose to go to market for the director position. I would expect to have internal candidates interested in the position. Because development and operations are typically differing disciplines, the deputy position would complement the director, exhibiting skills, training and experiences in the areas that the director may not hold. The division staff moves improve span of control and provide an opportunity to gain more bang for buck in the areas of safety/inspections and communications. I foresee a need to review and update some job descriptions and have them evaluated for potential grade changes. I propose to begin the transition on a trial basis with the understanding that pay grades be H:\My Documents\Orgchartmemo.doc