5. EDSR 05-14-2012 - Laserfiche WebLink

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Policy Number 2.2 Other Public Purpose Expenditures Goals and Objectives This section is intended to provide guidelines regarding some miscellaneous expenditures that are for public purposes and are authorized in accordance with the city's annual budget process. Examples are not meant to be all-inclusive. These expenditures are intended to serve the public purpose of fostering community relations, cooperative associations and positive relationships with citizens and the business and nonprofit communities. Reference should also be given to related city requirements outlined in the City of Minnetonka Charter, Minnesota State Statutes, and this finance policies and procedures manual as shown in finance policy number 1.2. Permitted Expenditures Use of city funds in reasonable amounts is permitted in the following circumstances: • Memberships and dues in organizations when the primary purpose of the membership is for public benefit and not personal interest or gain (e.g., Chamber of Commerce, professional associations). • Refreshments or items of limited value available to attendees at city-sponsored events to which members of the public have been invited (e.g., State of the City, Summer Festival, City- wide and Fire Department Open House, neighborhood information meetings). • Meals or refreshments for afee-for-service or volunteer consultant attending acity-sponsored meeting in which employees qualify under Section 2.1.B and when that individual plays a major role in the meeting (e.g., a trainer/instructor, manager of a city project). Prohibited Expenditures Use of city funds is prohibited in the following circumstances: • Gifts to private individuals or organizations. • Donations to non-city related events (e.g., gift baskets with city clothing, products or offer of services; golf hole sponsorship for Chamber of Commerce tournament).