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Item: $. I. <br />MEMORANDUM <br />vet <br />TO: Parks and Recreation Commission <br />FROM: Steve Benoit, Recreation Manager <br />DATE: March 8~ 2012 <br />SUBJECT: Major Park Use -Rivers Edge Commons Park Wedding <br />Reception <br />es <br />Cann Hudson and Ian Walters have requested the use of Rivers Edge Commons Park to <br />host their wedding reception. The event is to be held an Friday, August 17th from 2:00 - <br />10:00 p.m. Approximately 300 people are expected to attend the event. The group is <br />requesting to have a band perform in the park. <br />Infom~ation for your consideration <br />• There is currently a process in place to rent Rivers Edge Commons Park for a <br />wedding, however the current process has a six hour maximum and the group is <br />requesting their event to be held for eight hours. <br />• The group has also requested areas in addition to Rivers Edge Commons Park which <br />will require the approval of the City Council. <br />• Requesting a band to play in Rivers Edge Commons Park for a private function is a <br />new request. <br />Staff Recommendations <br />Event be approved with the following guidelines: <br />• The rental rate for a Rivets Edge Commons Wedding is $150 for the first two hours <br />and $50 for each additional hour up to six hours. In this case the group will be <br />charged a total of $450 for park use rental fee. This fee incorporates the additional <br />two hoots the group is requesting over the standard six hour maximum. A standard <br />$250 damage deposit will also be charged. <br />• The group will work with the Parks and Recreation Deparment regarding the music <br />the band performs. Music performed from Rivers Edge Commons Park can be <br />heard throughout downtown and there is concern about being respectful of other <br />patrons. <br />• Alcohol is not to be permitted in Rivers Edge Commons Park property. <br />• The group will cover the cost of any additional fees such as extra trash cans and staff <br />attendants as determined by the Parks and Recreation Department. <br />N:\Departtnents\Parlcs and Recreation\Recreation\2012 PRC Packets\3-1412 pRC Packet\Major puk Use -Hudson. f ! ~ E R E ! 1 T <br />Wedding.doc ~~ ~~~ <br />